Legal Talent Coordinator

Simpson Thacher & Bartlett LLP•New York, NY

1d•$70,000 - $85,000•Hybrid

About The Position

The Legal Talent Coordinator is responsible for supporting the Legal Talent Department in all aspects of the Department’s functions, including the associate review process, attorney onboarding, immigration processing, relocations and leave of absence administration.

Requirements

Bachelor's degree
2 to 4 years of related experience
Strong oral and written communication skills; strong interpersonal skills
Ability to interact well and build professional relationships while maintaining confidentiality
Ability to self-direct and adapt to changing working demands and multiple priorities
Strong organizational skills and attention to detail
Ability to make effective judgments in line with Firm policies, procedures and/or guidelines
Must be team oriented
Proficiency in MS Word, Excel (including knowledge of pivot tables) and PowerPoint, and comfortable working in web-based databases/software, such as viDesktop and Workday

Nice To Haves

Prior experience in a law firm or professional services firm
Understanding of applicable laws and regulations for handling Associate personnel files and other sensitive and confidential information
Understanding of various databases and/or programs and effective methods for acquiring relevant information

Responsibilities

Assist with the coordination and administration of the semi-annual attorney review process; work with the Legal Talent team, partners and associates to ensure associate evaluation files are complete, ensuring accuracy of entered information and database functionality; maintain review-related reports
Assist with the onboarding and orientation process for new attorneys, including facilitating new hire orientations for lateral hires and coordinating pre-arrival paperwork and logistics for first year associates
Liaise with attorneys on the various leave of absence processes and coordinate with the Benefits and/or Workday Support Groups on facilitating proper leave administration.
Coordinate the inter-office relocation process, including liaising with the relocating attorney, seeking necessary approvals and drafting relocation memorandums
Provide support for the U.S. immigration process, including coordinating with immigration counsel on visa, work-authorizations and green card applications
Assist with formalizing flexible work arrangements for attorneys, including seeking approvals, liaising with attorneys and drafting relevant memorandums
Maintain tracking charts and compile statistical information to assist with various reporting requirements for the Legal Talent department, including attrition analyses, headcount updates and other reporting requests
Coordinate with the Legal Talent and Workday Support Group teams on the continued advancement of Workday’s reporting and usage capabilities.
Provide general support and assistance to the Legal Talent department on an ongoing basis; ensure consistent and appropriate information is shared between offices; stay current on firm news, including peer firm trends
Must be flexible to adjust hours to meet departmental needs and attend occasional related evening events
Perform related work and other duties as required