Legal Talent Events Assistant
About The Position
The Legal Talent Events Assistant supports the Legal Talent team with administrative, event-planning, and onsite production needs for recruiting, professional development, engagement, and other talent-focused programs. The role helps ensure that events and initiatives are organized, welcoming, and delivered in line with the Firm’s standards of excellence. The assistant coordinates event logistics from planning through execution, working with internal departments, external vendors, venues, and other stakeholders. The role also maintains event information and records, assists with communications and program materials, supports purchasing and inventory, processes invoices and reimbursements, and contributes to post-event follow-up and reporting. Additional Legal Talent projects and administrative duties are included as needed. The position may require additional hours and travel to onsite event locations.
Requirements
- Strong written and verbal communication, organizational, and customer-service skills.
- Excellent attention to detail and ability to produce accurate, timely, and complete work.
- Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
- Ability to work independently and collaboratively with colleagues at all levels of the organization.
- Proficiency in Microsoft Office programs.
- Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
- Ability to anticipate needs, identify potential issues, and provide proactive solutions appropriate to the role.
- Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
- Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
- Flexibility to work additional hours and travel to onsite event locations as needed.
- Ability to think creatively and contribute ideas that enhance the participant experience.
- Bachelor’s degree required.
Nice To Haves
- Experience with event, survey, design, or database platforms.
- One year of relevant administrative, event planning, recruiting, talent development, or related experience preferred; no prior professional experience is required.
- Law firm or professional-services experience is a plus.
- Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field preferred.
Responsibilities
- Support administrative planning and management of events, programs, and related initiatives.
- Coordinate event logistics throughout the event lifecycle, including research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
- Provide planning and execution support for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
- Coordinate with internal departments, external vendors, venues, and other stakeholders on event requirements, timelines, deliverables, and day-of logistics.
- Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
- Assist with preparing event communications, presentation materials, agendas, surveys, and other program collateral.
- Support ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed.
- Prepare and process invoices, payments, reimbursements, and company credit card reconciliations through Chrome River or other designated systems.
- Enter, maintain, and validate event and participant information in Firm systems and databases, ensuring accuracy and confidentiality.
- Collect event feedback and assist with post-event follow-up, reporting, and documentation.
- Support Legal Talent projects and other Firm initiatives as needed.
- Perform other administrative duties in support of the Legal Talent team.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
