Legal Talent Events Assistant
About The Position
The Legal Talent Events Assistant supports the Legal Talent team with administrative, event-planning, and onsite production work for recruiting, professional development, engagement, and other talent-focused programs. The role helps ensure events and initiatives are organized, welcoming, and delivered in accordance with the Firm’s standards of excellence. The assistant coordinates event logistics throughout each event’s lifecycle, supports a variety of recruiting and internal programs, and works with internal departments, vendors, venues, and other stakeholders. The position also maintains event records and materials, assists with communications and program collateral, processes event-related financial transactions, and supports post-event follow-up and reporting. The position requires strong organization, communication, customer service, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced professional-services environment. No prior professional experience is required; one year of relevant experience is preferred. A bachelor’s degree is required. The position is non-exempt and overtime eligible. The firm will not sponsor work visas for this position.
Requirements
- Strong written and verbal communication, organizational, and customer-service skills.
- Excellent attention to detail and ability to produce accurate, timely, and complete work.
- Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
- Ability to work independently and collaboratively with colleagues at all levels of the organization.
- Proficiency in Microsoft Office programs.
- Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
- Ability to anticipate needs, identify potential issues, and provide proactive solutions appropriate to the role.
- Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
- Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
- Flexibility to work additional hours and travel to onsite event locations as needed.
- Ability to think creatively and contribute ideas that enhance the participant experience.
- Bachelor’s degree required.
Nice To Haves
- One year of relevant administrative, event planning, recruiting, talent development, or related experience is preferred; no prior professional experience is required.
- Law firm or professional-services experience is a plus.
- Experience with event, survey, design, or database platforms is a plus.
- Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field is preferred.
Responsibilities
- Support the Legal Talent team with administrative aspects of planning and managing events, programs, and related initiatives.
- Coordinate event logistics across the full event lifecycle, including researching venues and experiences, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
- Provide planning and execution support for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
- Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics.
- Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
- Assist with preparing event communications, presentation materials, agendas, surveys, and other program collateral.
- Support ordering, organizing, and distributing event materials, gifts, promotional items, and supplies, and maintain related inventory as needed.
- Prepare and process invoices, payments, reimbursements, and company credit card reconciliations through Chrome River or other designated systems.
- Enter, maintain, and validate event and participant information in Firm systems and databases, ensuring accuracy and confidentiality.
- Collect event feedback and assist with post-event follow-up, reporting, and documentation.
- Support Legal Talent projects and other Firm initiatives as needed.
- Perform other administrative duties in support of the Legal Talent team.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
