Legal Support Specialist
About The Position
The San Francisco office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed. Responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings. The Legal Support Specialist will also assist attorneys with document production, compiling and organizing materials, preparing and quality‑checking binders to ensure accuracy and proper collation, and managing both physical and electronic files. Additional duties include creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable), and supporting the preparation of various forms, filings, and related documentation. Other responsibilities may be assigned as business needs require.
Requirements
- Proficient in Microsoft Office, including Word, Excel, and PowerPoint
- Excellent administrative and interpersonal skills
- Ability to manage a high‑volume desk accurately and efficiently
- Meticulous attention to detail
- Strong proofreading skills
- Solid Word, Excel, and overall computer proficiency
- Positive, self‑motivated professional with a strong work ethic
- Polished demeanor
- Initiative to successfully multitask and prioritize in a fast‑paced environment
- Flexibility to work overtime
- Team player
- Able to adapt to changing technologies and procedures
- BA/BS degree required
Nice To Haves
- Notary Public
Responsibilities
- Preparing expense reports, check requests, new business memos, and engagement letters
- Coordinating mailings and binder preparation
- Entering and maintaining calendar items
- Editing prebills
- Maintaining electronic files
- Assisting with travel arrangements
- Scheduling meetings
- Assisting attorneys with document production
- Compiling and organizing materials
- Preparing and quality‑checking binders to ensure accuracy and proper collation
- Managing both physical and electronic files
- Creating hyperlinks
- Assisting with electronic filings
- Tracking deadlines related to filings, compliance requirements, and court dates (as applicable)
- Supporting the preparation of various forms, filings, and related documentation
Benefits
- Health insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
