Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP • New York, NY

1d • Hybrid

About The Position

We are seeking to hire a Legal Support Specialist to support the NY office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed.

Requirements

• Strong interest in the legal profession
• Proficient in MS Office, Excel and Power Point
• Strong administrative and interpersonal skills
• Ability to handle a high volume desk with extreme accuracy and meticulous attention to detail
• Strong proofreading and solid computer skills are essential
• Positive self-starter
• Possess a strong work ethic and professional demeanor
• Demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace
• Minimum of 3 days in the office, remote 2 days with the understanding that this schedule may change as business needs require
• Overtime flexibility is required
• Candidate must be a team player
• Ability to adapt to changing technologies and procedures
• BA/BS degree required

Nice To Haves

• Notary Public

Responsibilities

• Preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, diary entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings
• Assist the attorneys with document production, compiling documents, preparing binders, appendices
• Quality checking to ensure materials are collated properly
• Cite-check
• Download records from Westlaw, Lexis, PACER and NYSCEF as directed
• Organize physical and electronic files, creating hyperlinks, electronic filings
• Other duties as may be assigned

Benefits

• Information regarding negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers is made available in response to the federal Transparency in Coverage Rule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees