Legal Support Specialist

Pillsbury Winthrop Shaw Pittman • San Francisco, CA

1d • Hybrid

About The Position

The San Francisco office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.

Requirements

• Strong interest in the legal profession
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint
• Excellent administrative and interpersonal skills
• Ability to manage a high‑volume desk accurately and efficiently
• Meticulous attention to detail
• Strong proofreading skills
• Solid Word, Excel, and overall computer proficiency
• Positive, self‑motivated professional with a strong work ethic
• Polished demeanor
• Initiative to successfully multitask and prioritize in a fast‑paced environment
• Flexibility to work overtime is required
• Team player
• Able to adapt to changing technologies and procedures
• BA/BS degree required

Nice To Haves

• Notary Public

Responsibilities

• Preparing expense reports, check requests, new business memos, and engagement letters
• Coordinating mailings and binder preparation
• Entering and maintaining calendar items
• Editing prebills
• Maintaining electronic files
• Assisting with travel arrangements
• Scheduling meetings
• Assisting attorneys with document production, compiling and organizing materials
• Preparing and quality‑checking binders to ensure accuracy and proper collation
• Managing both physical and electronic files
• Creating hyperlinks
• Assisting with electronic filings
• Tracking deadlines related to filings, compliance requirements, and court dates (as applicable)
• Supporting the preparation of various forms, filings, and related documentation
• Other responsibilities may be assigned as business needs require

Benefits

• Pay transparency

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level