Legal Support
About The Position
The Legal Support Assistant provides administrative support to attorneys and legal analysts within the corporate legal department, with a primary focus on regulatory compliance matters. The role assists with coordinating regulatory filings, deadlines, documentation, records, and related legal processes. It requires strong organizational skills, attention to detail, discretion when handling confidential information, and the ability to manage competing priorities in a fast-paced environment. This is a non-exempt, in-office position four days per week, with one remote workday subject to manager approval. The role follows standard business hours and is eligible for overtime. The targeted salary range is $46,000–$62,000, with actual pay depending on factors such as location, skills, and experience. Additional incentive opportunities are available through an annual incentive based on individual and Company performance.
Requirements
- Minimum of three years of administrative or legal support experience preferred; internal candidates must have a minimum of two years of employment.
- High school diploma or equivalent required.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint, and Adobe.
- Experience working with document management systems.
- Strong attention to detail and accuracy, particularly when working with deadlines and documentation.
- Ability to maintain and monitor detailed calendars, tracking logs, and recurring deadlines.
- Ability to manage confidential and sensitive information with discretion.
- Experience working in a hybrid or in-office professional environment.
Nice To Haves
- Administrative or legal support experience within a legal department, financial services or insurance organization, or other regulated corporate environment.
- Associate degree, bachelor's degree, paralegal studies, or other relevant post-secondary education; relevant professional experience may be considered in lieu of additional education.
- Exposure to managing vendor relationships and coordinating internal stakeholders.
Responsibilities
- Provide administrative support for regulatory compliance activities, filings, submissions, and related legal processes.
- Maintain calendars and tracking tools for regulatory deadlines, filing requirements, action items, and deliverables.
- Assist with the preparation, organization, formatting, and submission of regulatory correspondence, filings, reports, and supporting documentation.
- Maintain organized regulatory records and supporting documentation to facilitate accurate recordkeeping and timely retrieval.
- Prepare, compare (redline), edit, proofread, and format correspondence, reports, presentations, and legal documents.
- Manage electronic and physical files in accordance with records retention and confidentiality requirements.
- Coordinate meetings, including logistics, materials, documentation, and follow-up activities.
- Process invoices, expense reports, and other administrative transactions using internal systems.
- Serve as a professional point of contact for internal business partners, external vendors, and other stakeholders, appropriately routing inquiries and requests.
- Support department initiatives, audits, examinations, and special projects as assigned.
Benefits
- Annual incentive opportunity based on individual and Company performance.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
