Legal Support Assistant

Ballard Spahr • Philadelphia, PA

1d • Onsite

About The Position

Ballard Spahr, LLP is seeking an entry-level Legal Support Assistant (LSA) in the Philadelphia office. This role offers a fantastic opportunity for individuals eager to kickstart their career in the legal field. The selected candidate will play a vital role in supporting Legal Administrative Assistants while handling various general office duties. This position requires 5 days per week in the Philadelphia office. The hours are Monday thru Friday 10:00 a.m. – 6:00 p.m.

Requirements

• A high school diploma or equivalent is required
• A minimum of three years of administrative experience
• Excellent technical, interpersonal, communication and organizational skills are essential
• Candidates should be comfortable working in a large professional environment
• Working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook

Nice To Haves

• College is a plus
• Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently

Responsibilities

• Supporting a team of legal administrative assistants
• Preparing mailings
• Filing documents (physical and electronic)
• Creating and updating pleadings
• Entering time and processing narrative edits
• Preparing check requests
• Submitting expense reports
• Coordinating conference room services and travel requests
• Preparing and formatting correspondence and documents
• Converting PDFs to Word documents
• Conducting blackline/redline documents
• Assisting with preparing closing/hearing binders
• Reviewing, editing and invoicing of proformas
• Running monthly reports
• Pulling documents from the Court or Recorder website

Benefits

• Innovative Work Environment
• Professional Development
• Inclusion
• Impactful Contributions
• An excellent benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED