Legal Support Assistant

Stotler Hayes Group•Mason, OH

3d•Onsite

About The Position

Stotler Hayes Group, LLC is seeking a highly organized, detail-oriented Legal Support Assistant to provide administrative and operational support to our attorneys and paralegals. This role is essential to helping move client matters efficiently toward resolution through document preparation, case organization, records management, and administrative support. Whether you have prior legal experience or a strong administrative background and are eager to learn, we provide comprehensive onboarding and training to help you succeed. Stotler Hayes Group, LLC is a nationally recognized healthcare law firm serving long-term care providers across the country. Our team of approximately 50 attorneys, paralegals, and operations professionals is dedicated to helping clients navigate complex legal matters involving Medicaid eligibility and reimbursement, administrative appeals, probate, estate administration, civil litigation, collections, and guardianships. Our attorneys work remotely from home offices and coworking spaces throughout the United States while our Legal Support and Operations teams collaborate from our Mason, Ohio office to provide seamless support. We pride ourselves on being mission-driven, collaborative, people-centered, and committed to delivering exceptional service to both our clients and one another.

Requirements

Exceptional organizational skills and attention to detail
Communicates professionally, both verbally and in writing
Analytical, resourceful, and proactive in solving problems
Can effectively prioritize multiple deadlines while maintaining accuracy
Exercises sound judgment and discretion with confidential information
Builds positive working relationships with colleagues, courts, clients, and third parties
Dependable, adaptable, and self-motivated
Works well independently while supporting a collaborative, distributed team
Resourceful, communicates proactively, and is comfortable working independently while supporting professionals in multiple locations
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and Adobe Acrobat
Experience using Apple/macOS operating systems
The ability to quickly learn new software, platforms, and workflows
Strong technical aptitude and confidence troubleshooting common hardware, software, and connectivity issues before escalating them
Comfort collaborating with remote team members using video conferencing, messaging, and cloud-based applications
The ability to adapt to evolving technology and efficiently navigate multiple systems throughout the workday
Applicants must be able to work full-time in the firm's Mason, Ohio office.

Nice To Haves

At least one (1) year of legal support or closely related administrative support experience
Experience in legal, healthcare, insurance, financial services, or other document-intensive professional environments
Experience with legal or case management software such as Clio
Prior legal experience

Responsibilities

Prepare, proofread, format, and organize legal documents
Draft routine correspondence and communications
Process verification requests and other case-related documentation
Review incoming correspondence, identify deadlines, and calendar important dates
Maintain organized electronic and physical client files
Archive records in accordance with firm procedures
Conduct background and legal research as assigned
Provide administrative and operational support to attorneys and paralegals
Assist with additional clerical and workflow responsibilities that contribute to the firm's overall success