Legal Support Assistant - Corporate Bankruptcy

Seyfarth Shaw LLP•Chicago, IL

6d•Hybrid

About The Position

As a Corporate Bankruptcy Legal Support Assistant, you will provide high-level administrative, client-service, and matter-management support to a multi-office corporate bankruptcy team. You will help attorneys and timekeepers remain focused on client work by managing critical operational processes, including court-filing coordination, deadline tracking, client communications, billing, document production, and expense reporting. You will support timekeepers and business professionals across Atlanta, East Coast, and West Coast offices. Success in this role requires exceptional organization, responsiveness, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced legal environment.

Requirements

At least 5 years of demonstrated experience providing administrative or legal-support assistance in a law firm, professional-services organization, or comparable fast-paced environment.
Prior experience supporting a corporate bankruptcy or restructuring practice.
Familiarity with client e-billing requirements, invoice submission, and billing issue resolution.
Experience with time-entry, expense-reporting, document-management, and client/matter-intake systems.
Experience creating or maintaining secure client collaboration sites.
Ability to anticipate team needs, independently prioritize work, and proactively communicate status updates.
Proficiency with PACER and Odyssey, including bankruptcy, federal, and state-court filing and docketing processes.
Strong proficiency with Microsoft Office, including Word, Outlook, Excel, PowerPoint, and PDF-editing tools.
Exceptional proofreading, formatting, writing, and document-production skills.
Strong organizational skills and the ability to manage multiple deadlines, matters, and stakeholder requests with accuracy and urgency.
Excellent client-service, interpersonal, and communication skills.
Sound judgment, discretion, and the ability to handle confidential information appropriately.
Ability to work effectively with a geographically dispersed team across multiple time zones.

Nice To Haves

Experience supporting bankruptcy, restructuring, litigation, or complex commercial matters preferred.

Responsibilities

Draft, revise, proofread, format, and finalize correspondence, memoranda, audit letters, presentations, transmittal materials, and other legal and business documents.
Prepare routine communications and documents for attorney review and approval.
Produce polished PowerPoint presentations and maintain consistent formatting across documents.
Convert, compile, and assemble documents into final PDF packages; confirm that all attachments, exhibits, enclosures, and supporting materials are complete and correctly sequenced.
Maintain electronic and physical client and general matter files in accordance with firm procedures.
Conduct periodic file reviews, identify matters eligible for storage or closure, and prepare files for archiving and closing.
Coordinate court-filing logistics and support for bankruptcy, federal, and state-court matters.
Use PACER and Odyssey to access dockets, monitor filings, retrieve case materials, and support filing-related workflows, as directed.
Maintain accurate filing records, court notices, and deadline reminders.
Assist with preparing and organizing filing packages and related correspondence, subject to attorney direction and review.
Serve as a professional and responsive point of contact for clients, opposing counsel, courts, vendors, and internal teams.
Manage significant client communication related to scheduling, deadlines, billing status, and invoice delivery.
Coordinate calendars, meetings, appointments, conference calls, travel, and other arrangements for attorneys and team members.
Maintain calendars, contact databases, and deadline-reminder systems; proactively follow up to keep matters and deliverables on track.
Complete client and matter intake forms, submit conflict-check requests, and assist with opening new matters.
Establish and maintain client collaboration sites, including SeyfarthLink, as appropriate.
Enter attorney time, monitor time-entry activity, send reminders, and follow up on outstanding entries to support timely billing.
Prepare, review, and process client billing; assist in resolving billing questions and issues through finalization.
Coordinate the delivery of finalized client invoices directly to clients, in accordance with established procedures.
Prepare expense reports and support expense tracking across multiple approved budgets.
Assist with maintaining attorney continuing legal education (CLE) records and related updates.
Screen telephone calls, monitor voicemail, record and route messages, and ensure timely follow-up.
Review, organize, and file email and correspondence.
Sort, date-stamp, and distribute incoming mail; prepare outgoing materials for mail, courier, messenger, and overnight delivery.
Coordinate requests and projects with Records, Finance, Information Technology, Litigation Support, Office Services, and other business-support departments.
Perform additional duties and special projects as assigned.