Intermediate Legal Specialist Assistant (On-Site)

Transamerica•Cedar Rapids, IA

8d•$52,000 - $60,000•Onsite

About The Position

Provides a broad range of legal administrative support primarily to Transamerica’s litigation and employment team. Manages a high volume of tasks and projects while proactively anticipating the needs of internal business partners and key stakeholders.

Requirements

High School diploma/GED
One year of secretarial and/or administrative assistant experience, preferably in the financial/insurance industry.
Knowledge of legal terminology and document formats
Excellent communication skills and attention to detail
Proficiency using MS Office

Nice To Haves

Experience supporting legal, litigation, or regulated-industry functions
Ability to organize and manage high-volume, time-sensitive work
Ability to exercise sound judgment and escalate issues appropriately
Ability to prepare and proofread documents accurately
Experience using legal or document management systems
Ability to handle confidential information with discretion
Ability to work proactively, collaboratively, and with a service-oriented mindset

Responsibilities

Provide administrative and clerical support to the litigation and employment team, including receiving, reviewing, triaging, and processing service of process (SOP) documents, such as summonses, complaints, subpoenas, garnishments, documents and other legal notices.
Accurately identify, record, and route legal documents to the appropriate teams to support timely review and response.
Locate documents and information using company databases and litigation management systems and conduct general legal and factual research.
Maintain complete and accurate files, logs, and records for documents received and produced.
Serve as a primary point of contact, liaison, and problem solver for the litigation and employment team and its stakeholders.
Prepare, transcribe, format, and proofread documents and materials using Word, Excel, and PowerPoint.
Resolve routine questions and issues within established guidelines, escalating complex matters as appropriate.

Benefits

Competitive Pay
Bonus for Eligible Employees
Pension Plan
401k Match
Employee Stock Purchase Plan
Tuition Reimbursement
Disability Insurance
Medical Insurance
Dental Insurance
Vision Insurance
Employee Discounts
Career Training & Development Opportunities
Paid Time Off starting at 160 hours annually for employees in their first year of service.
Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
Adoption Assistance
Employee Assistance Program
Back-Up Care Program
PTO for Volunteer Hours
Employee Matching Gifts Program
Employee Resource Groups
Inclusion and Diversity Programs
Employee Recognition Program
Referral Bonus Programs