Legal Secretary (Temporary Full-Time) (Grade 7)
About The Position
This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer. Under close supervision, performs work of routine difficulty in a variety of legal secretarial and office duties. This position has department specific responsibility. Formats and types letters, memoranda, and legal documents for the review, approval and use by an attorney; files documents with the appropriate court or entity; Prepares and processes confidential and sensitive legal documents and correspondence; Transcribes meeting and interview notes and recordings; Develops and maintains office records and files; Processes and logs incoming documents and directs them to the proper location; assists with scheduling and make appointments; greets visitors/callers, ascertains nature of business, and directs to appropriate person; sorts, indexes and retrieves forms, correspondence and documents; checks and completes records, forms and documents; regular and reliable attendance is required; performs other duties as assigned.
Requirements
- High School Diploma or GED equivalent
- One year of secretarial work with some experience in legal work or closed related
- Equivalent combination of education and experience
- Successful completion of a background check
- Knowledge of county policies and procedures
- Knowledge of general office practices and procedures
- Knowledge of business English, spelling, punctuation, and grammatical usage
- Skilled in the use of the English language, including spelling, punctuation and grammar
- Skilled in the preparation of documents and reports
- Skilled in operating various office equipment and word processing
- Skilled in creating and maintaining files
- Skilled in taking and recording notes
- Skilled in meeting and dealing effectively and tactfully with public inquiries and problems
- Skilled in establishing and maintaining effective working relationships with employees, other agencies and the public
- Skilled in prioritizing work assignments to meet time constraints
- Skilled in maintaining confidentiality
- Skilled in communicating clearly and concisely, both verbally and in writing
- Ability to effectively respond to phone calls, emails and complaints in a timely manner
- Ability to plan, prioritize, manage and respond to multiple assignments in a fast-paced environment
- Ability to read, write, research, synthesize data and detailed reports
- Ability to use modern office equipment and computers
- Ability to communicate effectively verbally and written
- Ability to lift up to 5 – 25 lbs
Responsibilities
- Formats and types letters, memoranda, and legal documents for the review, approval and use by an attorney
- Files documents with the appropriate court or entity
- Prepares and processes confidential and sensitive legal documents and correspondence
- Transcribes meeting and interview notes and recordings
- Develops and maintains office records and files
- Processes and logs incoming documents and directs them to the proper location
- Assists with scheduling and make appointments
- Greets visitors/callers, ascertains nature of business, and directs to appropriate person
- Sorts, indexes and retrieves forms, correspondence and documents
- Checks and completes records, forms and documents
- Regular and reliable attendance is required
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
