Legal Secretary

Jackson Lewis • Miami, FL

12h • Onsite

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law, with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions. The legal secretary will support multiple labor and employment litigation attorneys by preparing and revising documents, e-filing pleadings, conducting legal research, maintaining calendars, and handling various office and client filing. This role is an integral part of the team and will also be involved in office-wide administrative functions.

Requirements

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
• High School diploma or equivalent required.

Nice To Haves

• Experience with labor and employment law a plus.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• 4-year college degree preferred.

Responsibilities

• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofreading documents.
• Other office administrative functions as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED