Legal Secretary

Latham & Watkins LLP • Redwood City, CA

50d • $85,000 - $100,000 • Hybrid

About The Position

Latham & Watkins is seeking a Legal Secretary to join their Attorney Support team in the Silicon Valley office. This role will provide direct administrative support to an assigned group of local attorneys, as well as global team support. Responsibilities include assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This position may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Requirements

• Professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• Initiative to work both independently and in a team environment with a customer service focus
• Ability to multi-task and adapt to continuously evolving technology platforms
• A high school diploma or equivalent
• A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Nice To Haves

• Preferably a Bachelor’s degree or equivalent

Responsibilities

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year
• PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED