Legal Secretary

Hall Booth Smith•Oklahoma City, OK

2d•Onsite

About The Position

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm.

Requirements

High school diploma or general education degree, or an equivalent level of spelling, diction, and grammatical ability normally acquired through successful completion of that education.
Knowledge of various court rules and filing requirements.
Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Representation, Rule 200, Certificates of Service, Motions, and other pleadings.
Broad knowledge of legal, medical, and other terminology as it relates to the applicable practice area or areas.
Demonstrated organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
Ability to demonstrate impeccable integrity in confidential matters.
Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
Accurate typing ability of 70 words per minute.
Comprehensive computer and office equipment experience.

Responsibilities

Transcribe dictation and format letters, pleadings, and other forms.
Prepare rough drafts and proofread legal documents before finalizing them.
Properly file legal documents with the courts and copy appropriate parties.
Ensure exact compliance with client guidelines relating to document preparation, copying, mailing, and other client requirements.
Open new files, perform conflict checks, and, at attorney request, draft acknowledgment or engagement letters to clients.
Continuously maintain file content, indexes, and tabulations.
Maintain accurate computer records and other sources of client and case information.
Close files and prepare them for storage.
Prepare files, or assist paralegals in preparing files, for upcoming hearings and depositions.
Enter attorney billable time on a regular basis, proofread entries, and balance time records.
Maintain attorney calendars by denoting due dates for answers, depositions, pleadings, hearings, trials, and related events.
Open, manage, or route attorney mail to appropriate counsel.
Review and confirm client bills and other invoices and forward them for payment on a regular and consistent basis in accordance with client guidelines.
Copy and mail letters, documents, and packages to various parties via Certified Mail, Registered USPS, FedEx, courier service, or other appropriate delivery methods.
Answer and screen calls for attorneys, communicating with professionalism, respectfulness, and tact.
Schedule depositions as necessary.
Perform receptionist duties as needed.
Participate as a member of one or more strategic planning committees.
Mentor and train new employees in the position.
Remain flexible and open to requests for support or assistance outside the scope of this job description and perform other duties as directed by the Management team.