Legal Secretary
About The Position
Jackson Lewis P.C. is a law firm focused on employment and labor law, with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions. The firm is highly ranked in Labor and Employment Litigation, Employment Law, and Labor Law. This role supports multiple labor and employment litigation attorneys by providing comprehensive support, including document preparation, e-filing, legal research, and calendar maintenance. The legal secretary will also be involved in office-wide administrative functions as an integral part of the team.
Requirements
- At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Punctual with excellent attendance.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
Nice To Haves
- Experience with law firm software including billing, expense, document management, etc. is a plus.
- 4-year college degree preferred.
Responsibilities
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in employment law matters and backup support as needed.
- Act as liaison between internal departments and outside agencies.
- Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested.
- Communicate with clients on a regular basis.
- Assist with billing review, inquiries and collections.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Maintain docketing for litigation attorneys.
- Transcribe electronic dictation, and schedule depositions.
- Various office and client filing.
- Proofreading documents.
- Other office administrative functions as needed.
Benefits
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
- Employee assistance program and other firm benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
