Legal Secretary

Pascua Yaqui Tribe•Tucson, AZ

About The Position

The Legal Secretary performs a variety of administrative support duties for the Attorneys assigned to the Attorney General's Office. The incumbent is responsible for managing files, maintaining calendars, scheduling appointments, preparing documents for the Attorneys in the office. This position may assist with basic legal research and preparing documents and take notes for official meetings.

Requirements

Knowledge of current legal office practices, procedures, and equipment.
Knowledge of business English, spelling, punctuation, and grammatical usage.
Knowledge of Pascua Yaqui Court procedures and Criminal Code provisions.
Knowledge of legal terminology and forms.
Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn.
Ability to maintain the confidentiality of privileged and investigative information.
Ability to organize and keep clear, concise and accurate records.
Ability to comprehend and make inferences from written materials.
Ability to plan and organize workload to comply with established time constraints.
Ability to establish and maintain effective working relationships with employees, other agencies and the public.
Ability to operate a variety of office equipment, including a computer and related software applications.
Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public.
Sufficient ability to exchange or convey information and receive verbal and written work instructions.
High School Diploma or GED and two (2) years of work experience in a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Must possess and maintain a valid Arizona Driver's License.
Must be proficient in Outlook, Word, and Access Databases.
Must be proficient in using software to research information.

Responsibilities

Assist with preparing correspondence, memos, minutes, agendas, and reports from drafts, recordings, or verbal instruction.
Assist Attorneys with Administrative Support functions, answering phones, setting up appointments, creating and maintaining project files.
Compile and assemble various legal materials from files or other sources for the Office of the Attorney General's use in providing legal assistance and in the preparation of legal documents.
Collect and compile data and information into reports, spreadsheets, memos, and other correspondence and distributes appropriately to meet reporting requirements.
Perform specialized, confidential and diversified legal secretarial work in assisting with the schedules and handling of office documents.
Search for and investigate information contained in files; complete and keep files current; supply information from file data; remove files upon request.
Create and maintain a variety of legal files, including work files and research files; control flow of documents and interact with other departments to obtain or give information as needed.
Establish and maintain an effective filing and retrieval system according to established policies and procedures.
Provide general, non-legal information and assistance to the public; screen telephone calls and route to appropriate staff member; explain department policies and procedures.
Perform other duties of a similar nature or level as requested by supervisor or director.