Legal Secretary

Hinshaw & Culbertson•Ft. Lauderdale, FL

4d•Onsite

About The Position

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Our Fort Lauderdale office is looking for a litigation legal secretary with at least 5 years of experience as a secretary in a law firm and 2 years of experience in insurance services. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Requirements

5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in Insurance Services/Defense required
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Responsibilities

Type, edit, e-File pleadings and compose correspondence, including letters, memoranda and other documents.
Heavy scheduling for depositions, hearings, meetings, etc.
Update and maintain databases (i.e., e-mail lists, I-Create information and client matter lists).
Interact with clients, visitors and attorneys/staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain all client and general files.
Make appointments and travel arrangements; maintain calendar and deadline reminder system.
Assist billing department in processing monthly client invoices.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.