Legal Secretary

Grand Traverse County Michigan

34d•Onsite

About The Position

Grand Traverse County is seeking a Legal Secretary to provide independent legal secretarial and confidential litigation support to the Prosecuting Attorney’s office. This role involves gathering and analyzing information, requiring subjective judgment within defined parameters. The Legal Secretary will work as part of a team to ensure objectives are met and must be able to perform all essential duties with or without reasonable accommodations. The position requires adherence to minimum requirements and conditions of employment.

Requirements

Graduation from High School, or G.E.D.
Three (3) or more years of related legal experience is required.
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of legal principles and practices
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
Skill in use of personal computer software, including spreadsheet development and word processing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Ability to explain complex policies and processes in layman’s terms
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries
Able to use County resources effectively and efficiently

Nice To Haves

College level course work in a related field may substitute for up to one year of experience

Responsibilities

Provides litigation support as well as confidential administrative support to attorneys.
Assembles information into proper legal form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, compiles, researches, and analyzes legal information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
Transcribes legal dictation, conferences, and interviews.
Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
Schedules and maintains department calendars and ensures court deadlines are met.
Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machine, scanners, and copiers.
Uses a wide variety of office software such as Microsoft Word, AS-400 and Prosecutor by Karpel for case management.

Benefits

Medical: High-deductible plan through Priority Health with up to $2,000 annual contribution to Health Savings Account.
Vision: No cost plan for employees, with an enhanced plan option through EyeMed.
Dental: Provider is Delta Dental; no cost or premium for diagnostic and cleaning services.
Wellness: Incentives and programs to support a healthy lifestyle.
Employee Recognition: Awards and recognition throughout the year and on anniversary dates.
Tuition Reimbursement: Up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Generous amount of vacation days for benefitted employees.
Holidays: 12 paid holidays per year, plus additional floating holidays.
Personal Leave: Up to 72 hours annually, with unused leave paid out up to 40 hours.
Parental Leave: Up to 6 months of leave for birth or adoption of a child.
Retirement: Defined contribution plan through MERS with a generous match, fully vested after 6 years.
457(b) Retirement Plans: Optional deferred compensation and Roth retirement plans with matching contributions.
Life Insurance: Automatic coverage for benefitted employees.
Short Term Disability: Pays two-thirds of salary for up to 182 days.
Long Term Disability: Pays 60 percent of salary for up to 24 months.