Legal Secretary

Wheeler Trigg Odonnell LLP•Denver, CO

8d•$100,000 - $110,000•Onsite

About The Position

This position supports the Firm’s President and Head of the Antitrust and Commercial Practices by providing high-level administrative and legal support. This role serves as a trusted support member to the President, managing executive-level administrative responsibilities, including highly confidential matters, while also performing the full range of legal secretary and litigation case management duties. The ideal candidate will demonstrate exceptional judgment, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Strong judgment, discretion and professionalism a must.

Requirements

Minimum of 10 years’ Litigation (defense) experience required.
Experience required in: Antitrust & Commercial
Ability to problem solve and think critically with self-direction and minimal supervision
Proactive and a self-starter
Exceptional attention to detail
Personable and client-focused
Well-versed in civil litigation matters and procedures, including strong familiarity with relevant pleadings, with the ability to be proactive
Recognition of parties and roles within civil litigation cases, in order to learn and understand distributions (internally and externally), among other case-specific tasks
Working knowledge of law firm practices, including opening new matters, case management, document management to include utilizing specific naming conventions, and proofreading utilizing track changes (redlining), as well as various administrative tasks such as reconciling expenses, ensuring invoices are paid, entering time, reviewing prebills, etc.
Working experience with e-filing in state and federal platforms, with knowledge of navigating case dockets, court files, and pleadings/documents, for state courts and through PACER
Accurately and efficiently manage travel arrangements and related tasks
10+ years of active litigation (defense) experience in a law firm:
Experience required in: Antitrust & Contract Disputes
Proficiency with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook, as well as Adobe (PDF)
Excellent communication skills, especially with clients
Knowledge of legal proceedings and pleadings, as well as legal terms and process of cases
Knowledge and ability to e-file pleadings and documents with the Court
Proficiency in proper grammar, including strong proofreading skills
Typing speed of at least 65 wpm

Nice To Haves

Experience preferred in: Class Action & Product Liability
College degree preferred but not required.

Responsibilities

Provide legal and administrative support to the Firm President while handling confidential subject matter (professionalism and confidentiality and must)
Responsible for document handling including drafting and proofreading, with strong attention to detail
Manage caseload in litigation matters and maintaining proactiveness in cases
Maintaining electronic case files (e.g., iManage)
Ability to properly finalize and file court pleadings across different e-filing platforms, at both State and Federal levels
Ability to locate and download court documents from State and Federal jurisdictions as requested, ensuring they are saved to the electronic file utilizing specific naming conventions
Proficiency in PACER
Communicate effectively and professionally, including email correspondence, with clients, experts, vendors, and internally
Process expert and vendor invoices accurately and timely to ensure prompt payment
Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested.
Monitor and maintain attorney calendars and assist with scheduling as needed
Photocopying, notebook preparation, and/or scanning, etc. as needed, with an understanding of duties pertaining to trial preparation
Prepare, edit, proofread, and finalize timekeeping entries for team members, and review and proofread billing correspondence, ensuring compliance with billing guidelines and budgets as applicable
Assist with travel or other related items
Other special duties or projects may be requested depending on team/Partner needs.