IP Tech Legal Secretary

Baker McKenzie•Dallas, TX

11d•Hybrid

About The Position

The Legal Secretary will provide secretarial and administrative support as required to attorneys. Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.

Requirements

High School Diploma or equivalent required
Prior experience in a legal or professional services environment, preferably supporting Intellectual Property and Technology practices (patents and trademarks)
Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
Intermediate knowledge of legal and office management systems, including iManage, Intapp Time, Intapp Open, and Chrome River
Ability to perform extensive typing, filing, and other administrative activities, including occasional lifting of materials up to 25 lbs.
Ability to work independently, prioritize workload effectively, and meet established deadlines
Strong organizational, planning, and time-management skills
Excellent English written and verbal communication skills
Strong attention to detail, accuracy, and commitment to quality
Demonstrated analytical and problem-solving capabilities
Ability to interact professionally with individuals at all levels of the organization
Understands firm structure, processes, and available resources
Actively pursues opportunities for professional development and collaboration
Continuously seeks opportunities to improve processes and administrative procedures

Nice To Haves

Secretarial Degree preferred

Responsibilities

Manage and maintain complex attorney calendars and scheduling requirements
Coordinate and organize meetings, events, seminars, and other business activities
Arrange extensive domestic and international travel, including last-minute travel needs
Process and manage vendor invoices and related administrative documentation
Screen and direct phone calls and other incoming communications
Prepare expense reports, check requests, time entries, billing support, and other administrative tasks
Draft correspondence and other communications on behalf of attorneys with minimal supervision
Format, revise, proofread, and prepare legal documents and presentations
Monitor and respond to incoming emails and communications, prioritizing as appropriate
Maintain professional interactions with clients and internal stakeholders
Update and proof visual presentations and business materials
Exercise sound judgment and problem-solving skills when handling administrative matters
Take initiative in resolving issues and completing assignments when limited direction is provided
Work effectively under pressure while managing competing priorities and tight deadlines
Maintain a high degree of confidentiality and professionalism
Collaborate with colleagues across practice groups and office functions, fostering a positive team environment
Volunteer to assist others and share information and expertise with team members as needed