V105- Legal Secretary
About The Position
At Job Duck, we are looking for a highly organized and dependable Legal Secretary to provide essential administrative and scheduling support to a fast paced legal team. In this role, you will help attorneys and paralegals stay organized by managing calendars, coordinating appointments, maintaining accurate records, and handling professional correspondence. Your work will directly contribute to the efficiency of daily legal operations and ensure important deadlines, meetings, and commitments are properly managed. The ideal candidate thrives in a deadline driven environment, communicates with professionalism and confidence, and takes initiative to support the team with minimal supervision. If you are detail-oriented, proactive, and enjoy being a key part of a collaborative legal environment, this opportunity offers the chance to make a meaningful impact every day.
Requirements
- 2-3 years of experience as a Legal Secretary, Legal Assistant, or in a similar legal administrative role required
- Experience managing calendars and with court scheduling
- Excellent English written and verbal communication skills
- Strong writing, grammar, editing, and proofreading abilities
- Experience supporting attorneys, paralegals, or legal teams is mandatory
- Ability to manage multiple priorities while maintaining accuracy and professionalism
- Strong organizational, calendar management, and time management skills
- Ability to work independently and take ownership of assigned responsibilities
- Comfortable working in a fast-paced, deadline-driven legal environment
- Proficiency with Microsoft Word and Microsoft 365
- Strong computer literacy and ability to learn new software and systems quickly
- Comfortable working in a digital and technology-focused environment
- Ability to navigate legal software and firm-specific platforms
Nice To Haves
- Preferred experience supporting matters related to Personal Injury, Employment Law, and Civil Litigation
- Experience working in a litigation-focused environment is preferred
Responsibilities
- Support the firm’s daily operations through efficient and reliable administrative assistance
- Follow established procedures while adapting to changing priorities and firm needs
- Review documents and correspondence for accuracy, clarity, grammar, and formatting
- Assist with scheduling changes, cancellations, and rescheduling requests as needed
- Coordinate with attorneys, paralegals, and administrative staff to support workflow efficiency
- Maintain organized records of communications and case related documentation
- Draft professional emails, letters, and routine communications as directed
- Prepare, organize, and manage legal correspondence and administrative documentation
- Organize, maintain, and update legal documents, files, and records
- Monitor upcoming deadlines, appointments, and commitments to ensure timely preparation
- Communicate with courts, clients, attorneys, and external parties regarding scheduling matters
- Schedule and coordinate court appearances, hearings, client meetings, consultations, and other legal events
- Manage calendars for attorneys and maintain accurate scheduling records
- Assist attorneys and paralegals with day to day administrative and legal support tasks
- Contribute to a collaborative, professional, and client focused work environment
- Identify administrative needs proactively and take action with minimal supervision
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
