Legal Secretary- 3666697

AMS Staffing•Phoenix, AZ

39d•Onsite

About The Position

We are seeking an experienced and detail-oriented Legal Secretary to provide comprehensive administrative and litigation support to attorneys and legal professionals. The successful candidate will be responsible for preparing, organizing, reviewing, filing, and maintaining a wide range of legal materials and records while coordinating schedules, travel, billing activities, and other day-to-day operational needs. The ideal candidate will possess strong knowledge of legal terminology and litigation practices, exceptional organizational abilities, and a demonstrated capacity to manage competing priorities in a demanding professional environment.

Requirements

High school diploma, GED, or equivalent educational credential required
At least five years of professional experience working as a legal secretary or comparable legal administrative professional required, preferably within a litigation-focused law firm or legal practice.
Comprehensive understanding of legal terminology, legal documentation, court filings, litigation processes, and standard legal office procedures.
Demonstrated expertise in creating, formatting, revising, and maintaining tables of contents and tables of authorities.
Advanced proficiency with Microsoft Office applications, including Microsoft Word, Excel, PowerPoint, and Outlook.
Practical experience using document-management platforms, electronic timekeeping and billing applications, electronic court-filing systems, legal research databases, and other specialized legal technology.
Exceptional organizational and time-management capabilities, with meticulous attention to detail and the ability to effectively coordinate numerous assignments, projects, priorities, and deadlines simultaneously.
Excellent written, verbal, interpersonal, and professional communication skills.
Proven ability to work autonomously with minimal supervision while also contributing effectively within a collaborative, team-oriented, and high-volume professional setting.
Ability to exercise sound judgment, maintain discretion and confidentiality, adapt to shifting priorities, and consistently produce accurate, timely, and high-quality work.

Nice To Haves

Associate’s or bachelor’s degree or other college-level education preferred.
Familiarity with LexisNexis, PACER, ECF, and Aderant Milana strongly preferred.
Prior e-filing experience is strongly preferred.

Responsibilities

Prepare, format, revise, proofread, and finalize briefs, pleadings, correspondence, legal memoranda, and other documents in accordance with professional and court requirements.
File pleadings, motions, correspondence, and other legal materials with state and federal courts, utilizing electronic filing systems when applicable; prior e-filing experience is strongly preferred.
Thoroughly proofread and meticulously review documents for accuracy, consistency, completeness, formatting, and typographical errors prior to circulation, submission, or court filing.
Establish, organize, update, and maintain accurate client files, case records, and related documentation.
Coordinate and administer attorney calendars through Microsoft Outlook and Aderant Milana, including arranging meetings and appointments, monitoring schedules, and recording litigation deadlines and important dates.
Arrange, coordinate, and confirm business travel, transportation, lodging, itineraries, and other travel-related requirements for designated attorneys.
Enter, examine, correct, and modify timekeeper billing entries with precision, including the appropriate and consistent application of litigation task and activity codes when required.
Compile and submit attorney expense reports, reimbursement requests, mileage claims, and related supporting documentation.
Examine vendor statements and invoices for completeness and accuracy; prepare payment or check requests and promptly route invoices to clients or the Accounting Department for processing and settlement.
Assist with the timely preparation, examination, reconciliation, and submission of prebills and client billing statements.
Provide dependable administrative and clerical assistance while maintaining confidentiality, professionalism, accuracy, and responsiveness in all interactions and assignments.