Legal Secretary - County Attorney

Pima County • Tucson, AZ

9h • $18 - $25 • Onsite

About The Position

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL SECRETARY vacancies which serves all levels / assignments of Legal Secretary in the offices of the Pima County Attorney's Office. In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal.

Requirements

• Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
• One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Pre-employment background checks.
• Satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
• Post-job offer physical and/or drug screen.

Nice To Haves

• An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.
• Relevant experience and/or education from an accredited college or university may be substituted.

Responsibilities

• Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met.
• Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys.
• Reviews materials received, sets up files and initiates paperwork.
• Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures.
• Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation.
• Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports.
• Prepares motions for continuance, suspension or dismissal through the court system.
• Coordinates work activities with trial teams and/or divisions.
• Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required.
• Communicates with clients or witnesses to obtain or verify legal information for cases.
• Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information.
• Reviews, sorts and proofreads legal documents for attorney and/or paralegal.
• Files and indexes legal documents produced and received in the case files.
• Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling.
• Operates a variety of office equipment.

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• a generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree