Legal Secretary (Corporate/Transactional Law)

SourcePro Search • Houston, TX

7d • Onsite

About The Position

SourcePro Search is conducting a search for a Legal Secretary with 4+ years of experience in corporate/transactional law in Houston, TX. The successful candidate will provide administrative client services to both internal and external clients.

Requirements

• At least 4 years of legal secretarial experience or relevant legal experience (required)
• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team
• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation
• Advanced proficiency in MS Word and document editing/comparison applications
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
• Advanced proficiency in MS Excel and spreadsheet/database applications
• Advanced proficiency in MS PowerPoint and presentation applications
• Advanced knowledge of time keeping, expense processing and legal billing
• Advanced knowledge of relevant jurisdictional/court/agency processes and procedures
• Advanced proficiency in document management applications
• Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
• Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures

Nice To Haves

• Bachelor’s degree (preferred)
• Corporate/Transactional experience (preferred)
• bilingual proficiency as may be required

Responsibilities

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support
• Coordinate legal practice tasks and projects
• Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned
• Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects
• Prepare complex legal documents and correspondence
• File with appropriate court or agency
• Apply subject matter expertise in coordination of legal practice tasks and projects
• Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices; Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
• Work overtime as required

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level