Legal Secretary Transactional
About The Position
This role involves providing comprehensive administrative and operational support to attorneys and practice teams within a law firm environment. The Legal Secretary will manage complex calendars, coordinate travel, handle financial administration such as expense reports and invoice processing, support client intake and billing processes, and prepare/format legal documents. The position requires strong organizational skills, attention to detail, and the ability to work independently and proactively in a fast-paced setting. The firm emphasizes diversity, inclusion, and an accessible experience for all candidates.
Requirements
- Experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment
- Strong organizational and time management skills
- Ability to manage multiple priorities while meeting tight deadlines
- Excellent verbal and written communication skills
- Strong attention to detail and commitment to accuracy
- Confidence to proactively follow up, take initiative, and work independently
- Advanced relationship-building skills with attorneys, clients, and colleagues
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and legal/business support technologies
Nice To Haves
- Experience with billing, expenses, calendar management, and administrative operations preferred
Responsibilities
- Manage complex calendars and heavy scheduling demands
- Coordinate domestic and international travel arrangements
- Handle expense reports, invoice processing, and vendor payments
- Support high-volume client intake and matter opening processes
- Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms
- Partner closely with Revenue and Finance teams throughout the monthly billing cycle
- Monitor and respond to incoming communications
- Coordinate meetings across multiple stakeholders and time zones
- Prepare, revise, proofread, and format legal and business documents
- Maintain accurate records and provide general administrative support to attorneys and practice teams
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
