Legal Secretary III (Operations Division)

City of Atlanta•United States,

6d•$40,945 - $55,000•Hybrid

About The Position

Individuals in this position provide legal secretarial support to the staff of the assigned department. Duties include but are not limited to: answering the telephone; composing letters, memos, reports, and other legal documents; and performing special projects as assigned. This is a skilled level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.

Requirements

Knowledge of basic administrative and/or office tasks
Knowledge of legal terminology
Knowledge of Microsoft Office Word, Excel, and PowerPoint.
Basic arithmetic and verbal skills
Basic computer skills, e.g. data entry, email, text processing
Typing speed of at least 50 words per minute (WPM).
Ability to maintain files
Ability to review forms and documents for appropriate action, e.g. filing, sorting.
Associates degree or relevant college or technical/vocational certification, or High School Diploma and fifteen (15) years of working in a legal or office environment with progressively responsible duties.

Nice To Haves

Associates degree and twenty (20) years of directly related experience in a legal environment.
Associates degree and one to 2 years' of related work experience in a legal environment.

Responsibilities

Creating or setting up matters in Legal Files and supporting team in time input into Legal Files.
Updating and tracking matters on matter management tracking in Legal Files or other spreadsheet or tool.
General filing.
Preparation of reports and PowerPoint presentations.
Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case/document management system.
Answering general phone calls, inquiries, and requests, and routing to the appropriate party.
Managing conference room schedules.
Filing legal documents (printed and electronic) with the courts.
Providing coverage for front desk/receptionist area as needed.
Administering the Department of Law’s procedures regarding process of service.
Handling mail pick-up, sorting, and distribution as needed.
Scheduling meetings and depositions.
Coordinating business-related travel and assisting with submitting reimbursement requests and/or performing reconciliations.
Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud.
Taking notes as may be required during meetings.
Drafting letters, memos and emails for attorneys and paralegals.
Printing agendas for Atlanta City Council Committee meetings.
Drafting agendas for team, client, and division meetings.
Other duties as assigned by supervisor.