Legal Secretary II - New Ellenton

Aiken County•Magistrate, SC

About The Position

Under occasional supervision, performs responsible legal secretarial, clerical, and bookkeeping work in support of efficient and effective Magistrate’s Court operations, including preparing and maintaining accurate court records. The position reports to the Magistrate and performs related work as assigned.

Requirements

Associate’s degree in paralegal studies, secretarial science, or a related field, supplemented by two to three years of experience in office administration and support, preferably in a legal or court environment; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Nice To Haves

Experience in a legal or court environment.

Responsibilities

Establish, maintain, and dispose of case files; maintain an effective filing system for administrative and legal records and reports.
Schedule hearings and trials and coordinate scheduling with judges, the Solicitor, and attorneys.
Pull and prepare files for court sessions and prepare daily docket reports.
Prepare juror summonses, draw and swear in jurors, call juror attendance, and process juror payments.
Serve civil process papers as necessary.
Assist judges in the courtroom as scheduled.
Assist in advertising and coordinating Magistrate sales.
Prepare, process, index, file, and submit or transmit court documents and records, and secure records as required.
Prepare routine records, ledgers, reports, indexes, legal notices, correspondence, and other documents.
Assist attorneys, defendants, court personnel, law enforcement personnel, jurors, magistrates, and others with legal forms and with obtaining information and copies of court documents.
Enter court and case information into a computer database and generate reports.
Prepare and type routine and confidential correspondence, reports, and other documents from dictation or instructions.
Answer telephone calls, provide accurate information or direct callers to appropriate personnel, and greet and assist office visitors.
Calculate, receive, receipt, and post fines, fees, and other payments; balance daily totals; prepare deposits; reconcile bank statements; and prepare financial reports.
Perform secretarial and clerical duties such as scheduling travel and meetings for the Magistrate, copying and filing documents, retrieving files, sending and receiving faxes, processing mail, and assisting with budget preparation and reporting.
Respond to public and County staff inquiries, complaints, and requests for assistance concerning court policies and procedures.
Receive, review, and/or process civil forms, expungement orders, warrants, and related documents.
Refer to policy and procedure manuals, computer manuals, laws, codes, ordinances, directories, and other reference materials.
Operate office equipment, including computers, printers, typewriters, fax machines, copiers, calculators, and telephones.
Interact and communicate with supervisors, coworkers, County personnel, law enforcement personnel, attorneys, court personnel, defendants, plaintiffs, jurors, Court Administration personnel, government agencies, and the general public.
Accompany the supervising Magistrate to assist as necessary during weekend Bond Court rotations.
Perform light housekeeping duties in the office and courtrooms as necessary, and perform related duties as required.