Legal RFP & Proposal Specialist- 3652966

AMS Staffing•Huntington Beach, CA

10d•Hybrid

About The Position

We are seeking an experienced Legal RFP & Proposal Specialist to support a law firm’s business development and marketing efforts by managing the preparation, coordination, and submission of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), pitches, and other client-facing proposals. The ideal candidate will have experience working in a law firm, professional services environment, or corporate legal setting and understand the unique requirements of responding to legal RFPs. This role requires exceptional writing, project management, organization, and attention to detail.

Requirements

3+ years of experience in RFP/proposal development, preferably within a law firm or professional services organization.
Strong understanding of the legal industry and law firm business development processes.
Exceptional writing, editing, proofreading, and communication skills.
Excellent project management and organizational abilities.
Strong attention to detail and ability to manage multiple deadlines.
Proficiency with Microsoft Office, particularly Word and PowerPoint.
Ability to work effectively with attorneys and senior-level professionals.

Nice To Haves

Bachelor’s degree in Marketing, Communications, English, Business, or a related field preferred.
Experience with CRM, proposal management, or knowledge management systems is a plus.
Experience with Legal RFPs and RFQs
Experience with Law firm pitches and proposals
Experience in AmLaw or large/midsize law firm environments
Experience with Attorney biographies and practice descriptions
Experience with Representative matters and deal/case experience
Experience with Client research and competitive intelligence
Experience with Proposal databases and content libraries
Experience with Business development and marketing initiatives
Experience Preparing materials for client presentations and pitch meetings

Responsibilities

Manage the end-to-end RFP response process, from receipt of the RFP through final submission.
Review RFP/RFQ requirements, identify deadlines and submission criteria, and develop response timelines.
Coordinate with attorneys, practice groups, marketing, business development, and firm leadership to gather necessary information.
Draft, edit, and tailor compelling RFP responses, proposals, pitches, and qualifications materials.
Develop attorney biographies, practice descriptions, representative matters, firm credentials, and other proposal content.
Ensure responses accurately reflect the firm's experience, capabilities, and competitive advantages.
Research prospective clients, industries, legal matters, and competitors to strengthen proposals.
Maintain and update a centralized library of RFP responses, attorney experience, representative matters, credentials, and other marketing content.
Coordinate with attorneys to obtain matter descriptions, client experience, deal/case information, and other substantive content.
Manage multiple RFPs and competing deadlines simultaneously.
Proofread and edit all materials for grammar, consistency, accuracy, formatting, and compliance with RFP requirements.
Coordinate the final review, approval, formatting, and submission of proposals.
Track RFP activity, submissions, outcomes, and other business development metrics.
Assist with special pitches, client presentations, panel proposals, and other business development initiatives.