Proposal Specialist

Pinchin in Canada•Mississauga, ON

1d•CA$60,000 - CA$75,000•Remote

About The Position

Pinchin is seeking a Proposal Specialist to join their Proposals team in Canada. This is a replacement role for an established position. As a Proposal Specialist, you will be the link that brings offices together to deliver clear, compelling proposals that win client trust and business. You will join a supportive, collaborative team where ideas are shared, mentorship is encouraged, and growth is part of the culture. Whether you’re early in your career or looking to expand your expertise, this is a place where your organizational skills and creativity will make a real impact.

Requirements

Degree or Diploma in Business, Marketing, Communications or Technical Writing; another related degree with relevant experience will also be considered.
2+ years preparing proposal responses in a B2B environment
Strong organizational and time management skills
Ability to work on a variety of projects with multiple deadlines
Strong writing, proofreading, and editing skills
Ability to communicate and work with various levels in an organization
Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required

Nice To Haves

Previous experience preparing submissions for Federal Government procurement considered an asset
Experience using Microsoft CoPilot or equivalent tools in bid analysis and preparation considered an asset
Experience in graphic design would be considered an asset

Responsibilities

Lead the development and coordination of proposal responses for public and private sector opportunities across Canada, helping produce compelling content and ensuring compliance with client requirements and submission deadlines.
Support the preparation of bids, qualifications, and marketing submissions for opportunities of varying size and complexity across multiple service lines and regions.
Collaborate with cross-functional subject matter experts (SMEs), technical staff, and business development teams to gather, develop, and tailor proposal content to client needs.
Manage multiple proposal submissions concurrently, coordinating schedules, deliverables, reviews, and approvals to support successful and timely submissions.
Prepare, edit, and format proposal documents, ensuring consistency, accuracy, quality, and alignment with corporate branding standards.
Research and analyze solicitation documents, identifying mandatory requirements, evaluation criteria, and submission obligations to support compliant responses.
Coordinate the collection and maintenance of resumes, project profiles, corporate information, and other supporting materials required for proposal submissions.
Work closely with other Proposal Team members to support workload balancing, proposal reviews, content development, and submission activities as required.
Maintain proposal records, lessons learned, and content libraries to support continuous improvement and efficient proposal development.
Communicate regularly with internal stakeholders to track proposal progress, resolve information gaps, and ensure all submission requirements are met.