Proposal Specialist

HubSpot

6d • $81,400 - $122,100 • Hybrid

About The Position

HubSpot’s Sales Demand, Strategy, & Operations team is looking for a Proposal Specialist to support the AMER Upmarket sales organization by managing and delivering high-quality proposals and RFX responses at scale. This role will partner closely with Sales, Solutions Engineering, Marketing, Legal, and our Services Partners to help articulate HubSpot’s value to prospective customers, particularly in complex, enterprise-level opportunities. This is a net-new role created to support increasing proposal volume as HubSpot continues to grow in the upmarket and enterprise space globally.

Requirements

• 1-3 years experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
• Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)
• Thrives in highly cross-functional environments and enjoys collaborating with multiple stakeholders
• Understands the dynamics of sales teams and how to support sellers effectively during high-pressure deal cycles
• Is comfortable using AI tools for drafting, research, and validation — and understands both their strengths and limitations
• Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content
• Is extremely strong in written communication, copy editing, and content structuring
• Is comfortable working in ambiguity and can adapt quickly as deal needs evolve
• Is detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
• Is flexible, resourceful, and proactive in solving problems
• Is passionate about helping HubSpot’s customers succeed as we move further upmarket

Nice To Haves

• Experience supporting enterprise-level or upmarket sales motions
• Familiarity with CRM platforms and sales tooling (e.g., HubSpot)
• Experience working with RFPs across AMER markets (private sector & public)
• A background or interest in marketing, design, or content strategy
• Experience improving proposal processes, templates, or knowledge bases
• Spanish language proficiency

Responsibilities

• Own and manage end-to-end proposal and RFP responses for AMER, supporting a high volume of complex, non-standard sales opportunities
• Partner closely with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content
• Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyer’s needs
• Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpot’s brand and value proposition
• Leverage AI tools thoughtfully to accelerate proposal creation while ensuring accuracy, fact-checking, and high-quality outputs
• Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment
• Contribute to the continuous improvement of proposal processes, templates, and content libraries to support scale
• Support sellers across AMER handling hundreds of proposals annually

Benefits

• AI-powered customer platform
• Equity plan to receive restricted stock units (RSUs)
• Overtime pay
• Benefits and perks to help employees grow better
• Flexibility and connection
• In-person onboarding for Engineering team
• In-person events for Product team (Product Group Summit and other gatherings)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed