Communications RFP & Proposal Specialist

Careington International Corporation•Frisco, TX

21h•Hybrid

About The Position

Careington International, a leader in health and wellness benefits for over 45 years, is seeking a Communications RFP & Proposal Specialist to join its Corporate Communications team. This role is crucial in supporting RFP, RFI, RFQ, grant, and other proposal responses. The specialist will collaborate with proposal managers and cross-functional stakeholders to gather, organize, and refine content, ensuring all submissions are accurate, polished, strategically aligned, and delivered on time. This is a hybrid role based in Frisco, TX, with initial onsite work Monday-Wednesday and remote work Thursday-Friday, transitioning to fully onsite in Spring/Summer 2027.

Requirements

Bachelor’s degree in Marketing, Communications or related fields
Proficiency with Microsoft Office, including Word, Excel and PowerPoint
Excellent verbal and written communication skills
Superior attention to detail and organization skills
Strong command of writing and editing practices
Highly detail-oriented and disciplined with the ability to multi-task in a fast-paced environment
Ability to manage and prioritize projects in a timely and efficient manner
Ability to work with cross-functional teams to help execute projects

Nice To Haves

Familiarity with Adobe Acrobat Pro
Understanding of health care benefits or insurance industry
Experience managing multiple projects simultaneously, keeping track of deadlines.
Familiarity with proposal management and RFP response software such as Qvidian or similar
Familiarity with all facets of proposal development lifecycle

Responsibilities

Coordinate and develop RFPs, RFIs, RFQs, grant applications and customized sales proposals.
Collaborate with cross-functional teams to distribute assignments, gather feedback, refine responses and compile supporting materials to meet critical deadlines.
Research, source and vet solicitations and grant opportunities that align with the company’s products, services and strategic goals.
Collaborate with public entities to complete grant applications and gather necessary information and documentation required for submissions.
Evaluate bid opportunities to determine feasibility with capabilities and products and services.
Translate technical concepts and business terminology into clear, compelling content and client-focused messaging.
Utilize RPF and proposal management software, Qvidian, to coordinate and complete responses to RFPs/RFQs/RFIs and sales proposals while maintaining updates to content repository.
Review and finalize proposal documents to ensure compliance with submission guidelines, formatting requirements and deadlines.
Maintain and manage proposal tracking documentation to monitor submissions, outcomes and proposal metrics.
Proactively identify and register for any and all relevant RFP, RFI and bid opportunities through all available channels, including city, county, school district, and other local, state and federal sources.
Develop content for customized sales proposals to support prospective sales initiatives.
Assist with additional communications initiatives as needed, including PR awareness campaigns, award submissions, speaker proposals and other related projects.