Legal Recruiting Onboarding and Operations Coordinator

Foley Hoag LLP•Washington, DC

5d•$69,700 - $87,200•Hybrid

About The Position

The Legal Recruiting Onboarding and Operations Coordinator manages the full onboarding lifecycle for incoming legal hires, including lateral partners, counsel, associates, technology specialists, and patent agents. The role supports a smooth and engaging transition by coordinating across Business Services and practice support teams, while also handling operational and administrative needs for the Legal Recruiting team. It requires sound judgment, confidentiality, and professionalism in interactions with internal and external contacts. This is a hybrid role based in the Boston, New York City, Washington, D.C., or Denver office, with in-office presence required at least three days per week—Tuesday, Wednesday, and Thursday.

Requirements

Bachelor’s degree.
Excellent oral and written communication skills.
Strong interpersonal skills, a team-oriented approach, and the ability to interact effectively with personnel at all levels of the firm.
Strong organizational skills, superb attention to detail, and self-direction.
Ability to multitask, manage projects, and prioritize effectively.
Flexibility and professionalism when responding to shifting demands.
Ability to exercise good judgment and handle confidential information professionally.
Proficiency with Microsoft Office programs, including Word, Excel, and PowerPoint, and database programs such as LawCruit, Flo, viDesktop, and iManage.
Appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity.

Nice To Haves

At least 3 years of law firm recruiting work experience is preferred.

Responsibilities

Prepare and distribute offer documentation, onboarding packets, and new-hire paperwork.
Initiate, coordinate, and monitor conflicts checks to ensure clearance before a hire’s start date.
Verify bar admissions, good standing, and licensing status; track pending admissions and related deadlines.
Coordinate background checks and start dates with Human Resources.
Serve as the primary contact for new hires from offer acceptance through the end of their first 90 days.
Coordinate with Business Services teams to support timely onboarding of lateral attorneys, including background and conflicts checks, orientation, IT and office needs, relocation expenses, and bar admission needs.
Arrange introductions and schedule meetings with practice group leaders, firm leadership, mentors, assistants, and administrative contacts.
Coordinate the transition of client files and matters for lateral attorneys with Conflicts, Records, and General Counsel.
Support summer associate and incoming first-year associate programs, including orientation logistics.
Coordinate orientation across offices, including reserving conference rooms and arranging travel for new hires attending orientation in another office.
Coordinate partner integration check-ins, welcome gifts, and related logistics.
Evaluate Legal Recruiting processes, identify opportunities for improvement and efficiency, and develop new processes or initiatives with the team and other Business Services teams.
Coordinate accurate data entry and compliance with data management requests.
Review and maintain Legal Recruiting iManage workspaces and the foleyNET page for accurate, consistent, and organized records and communications.
Serve as the department’s primary liaison for applicant tracking system usage and updates, provide credentials to new users, and arrange training as needed.
Collaborate with the CGLRO to develop, implement, and track the annual recruiting budget.
Process and reconcile AMEX expense reports for the Legal Recruiting team.
Monitor Legal Recruiting organizational memberships, including registrations and communications with organizations such as NALP, MALRA, and NYCRA.
Manage search firm agreements and preferred headhunter relationships with the CGLRO, including preparing and distributing fee agreements and maintaining an up-to-date agency fee agreement tracker.
Manage completion of surveys, awards and rankings, and external profiles such as Vault and AmLaw.
Assist with Legal Recruiting team meetings by preparing and communicating agendas and materials and following up on action items.
Partner with other Business Services departments, including Professional Development, DEI, HR, Finance, and IT, to coordinate initiatives and support the Legal Recruiting team’s business strategy.
Support special projects and perform other duties as assigned.