Legal Recruiting Coordinator

Orrick Herrington & Sutcliffe LLP•Santa Monica, CA

4d•Hybrid

About The Position

Orrick is seeking a Legal Recruiting Coordinator for its Santa Monica office. This hybrid role supports attorney recruiting, onboarding, learning, and professional development strategies, partnering with attorneys, firm leaders, Human Resources, and Lawyer Development teams to provide a seamless experience for candidates and new hires. The Coordinator will support day-to-day operations in a dynamic law firm environment and contribute to talent acquisition and professional growth at local, regional, and firmwide levels. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage competing priorities with professionalism, discretion, and a strong client-service mindset. The role involves coordinating recruiting and summer associate activities, onboarding and employee lifecycle processes, attorney training and professional development, and office administration.

Requirements

Bachelor’s degree or equivalent work experience required.
Strong organizational and time-management skills, including the ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
Strong interpersonal and communication skills and ability to build productive relationships with attorneys, candidates, management, vendors, and staff at all levels.
Excellent written communication skills and ability to prepare polished, accurate correspondence and recruiting materials.
Proactive, self-directed work style with initiative, accountability, and follow-through.
Ability to anticipate issues, solve problems, exercise sound judgment, and adapt to changing business needs.
High attention to detail, accuracy, and professionalism.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong technical proficiency and ability to learn new systems and applications quickly.
Ability to work independently and collaboratively in a team-oriented environment.
Positive, cooperative, service-oriented attitude and commitment to continuous improvement.
Flexibility to work overtime as needed to support recruiting events and seasonal workflows.

Nice To Haves

2+ years of experience in legal recruiting, human resources, office administration, campus recruiting, or professional services preferred.
Prior law firm or professional services experience strongly preferred.
Experience supporting attorney recruiting, summer associate programs, onboarding, or professional development initiatives preferred.
Familiarity with legal recruiting processes and legal search firms is a plus.
Proficiency with Microsoft Office Suite, applicant tracking systems, HRIS platforms, and recruiting databases preferred.
Interest in professional development and involvement with organizations such as NALP, SHRM, ALA, or similar professional associations is a plus.

Responsibilities

Coordinate associate recruiting, including interview scheduling, travel and hotel arrangements, expense reimbursements, and candidate communications for lateral associates, judicial law clerks, entry-level associates, and summer associate candidates.
Assist with on-campus recruiting, job fairs, networking events, and recruiting receptions; prepare recruiting materials, interview packets, presentations, and job postings.
Process candidate resumes and referrals; maintain recruiting databases, applicant tracking systems, candidate files, evaluations, and follow-up actions.
Serve as a professional point of contact for candidates, attorneys, law schools, vendors, and search firms, and support diversity recruiting and firmwide recruiting initiatives.
Coordinate the local office Summer Associate Program, including orientation, training sessions, social events, calendars, swag, presentations, handbooks, and program communications.
Provide operational support for the local summer program by monitoring work assignments, evaluations, attorney interactions, attendance, room reservations, catering, training logistics, and materials distribution.
Assist with national summer associate program planning as needed, including reviews and the national academy.
Coordinate onboarding and pre-arrival activities for new attorneys and staff, including orientation scheduling, paperwork, background checks, bar exam and stipend reimbursements, and required documentation.
Support employee lifecycle processes, including status changes and offboarding.
Respond to routine inquiries about policies, onboarding, and procedures while maintaining compliance and employee records.
Coordinate attorney training and professional development programs, including schedules, room bookings, catering, attendance, presenter logistics, and training materials.
Coordinate employee recognition, office initiatives, events, reporting, document preparation, data entry, and other assigned operational or administrative projects.

Benefits

Medical, dental, vision, and life insurance benefits.
Mental well-being programs.
Child, family, elder, and pet care benefits.
Short- and long-term disability benefits.
Parental leave benefits.
Health savings account contributions (with applicable medical plan).
Flexible spending accounts.
401K program.
Paid Time Off program.
Paid holidays.
Potential annual discretionary merit bonus based on firm and individual performance.