Legal Records Professional - Records Unit (Internal Applicants Only)

King County•Seattle, WA

2d•Onsite

About The Position

This position is open only to current employees of the King County Prosecuting Attorney's Office. Applicants must serve and pass their six-month probation period in their current position in order to be eligible to apply. The Prosecuting Attorney's Office is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

Requirements

Thorough knowledge of office practices and procedures, particularly in the criminal legal system.
Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.
Skill in functioning well and efficiently under high pressure and short deadlines.
Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court.
Must respond in a timely manner to questions from the court and the jail
High attention to detail
Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision
Ability to recognize issues and take quick and effective actions all while using good judgment
Excellent computer skills required
Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc
Skills in expressing ideas orally and in writing
Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public
Demonstrated predictable and reliable attendance
Desire and ability to work in a team environment
Must be able to accept feedback and supervision
Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development
Provide support for the Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement

Nice To Haves

Holiday and Saturday calendar coverage is also occasionally required if there is a lack of volunteers.
This position also requires overtime when the calendars run long.

Responsibilities

Input new investigation referrals and defendants in our PBK database.
Prepare calendar and paperwork for all individuals booked under a criminal investigation.
Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge.
Docket all bail and Conditions of Release in our database.
Prepare arraignment calendar, assist attorneys in court, docket accurate court calendars information for completion, and updating data entry.
Prepare omnibus calendar, docket, update completed guilty pleas, heavy data entry.
Prepare and distribute competency calendar, assist attorneys in court, docket court results and next hearings, and updating data entry.
Answer phones from general public and other agencies.
Assist anyone who comes to the Records window or direct them to appropriate place.
Scan Investigation packets into PBK.
Prepare the daily bond calendar.
Process posted bonds.
Provide discovery to defense attorneys.
Morning and afternoon court run.
Actively participate in PAO equity work, attending equity trainings and discussions.