Legal Records Clerk

Fairfax County•Fairfax (Fj16), VA

5d•Onsite

About The Position

This position performs a wide variety of complex legal and technical processes. Also responsible for a variety of duties in processing many types of civil cases from initiation to disposition. These tasks may include processing subpoenas, garnishments, levies, interrogatories, confessed judgments, and civil services. Works under the supervision of the Civil Intake supervisor in the Civil Intake Section.

Requirements

Knowledge of standard administrative procedures, practices, and equipment
Knowledge of common legal terminology, documents and procedures
Ability to comprehend applicable Virginia Code sections and laws
Ability to process a considerable volume of record work in an accurate and timely manner
Ability to perform data entry, scanning, indexing and retrieval with computer information systems
Ability to communicate courteously and effectively, both verbally and in writing
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff
High school graduation
Two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment
Must be able to type at least 30 words per minute

Nice To Haves

Cashiering and/or customer service experience
Experience working in a court or other legal environment
Experience performing data entry
Ability to work independently and in a team environment
Attention to detail
Ability to multitask and work with limited direction to address identified objectives
Excellent organizational skills
Experience using Court Case Management systems, scanning and imaging software
Experience using Microsoft Office Suite applications (i.e., Word, Excel, and Outlook)
Bilingual in English and another language

Responsibilities

Receives and reviews documents to ensure completeness for filing and recording
Prepares and processes legal documents
Enters and updates case information in the case management system
Scans and indexes documents in the case management system
Calculates and collects fines, court costs, and restitution
Notifies defendants of court fines, fees, and restitution balances and payment options
Reconciles daily receipts, identifies discrepancies and makes corrections
Assists customers by phone, and in person with miscellaneous inquiries
Maintains, stores, and ensures accessibility of case files
Assists the public requesting to review, and/or obtain copies of case files
Prepares and monitors Court dockets
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court