Legal Receptionist Administrative Support

IST Management Services•Wilmington, DE

3d•$21 - $25•Onsite

About The Position

IST Management is seeking a Legal Receptionist & Administrative Support to join our team! The Legal Receptionist will be responsible for providing daily Corporate reception/front desk, hospitality, and other administrative support services on-site in a professional legal environment. Ideal candidates will have prior experience in reception services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional office services career. Prior experience in a legal setting is a required. In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services. We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! NOTE: We ask all applicants to complete a pre-recorded interview as part of the evaluation process and those that complete the HireVue are quickly reviewed. You will receive an email prompting you to navigate to our website to submit your HireVue video response to three questions. Please treat this HireVue as a real interview since our clients will review the best applicants. We will be sending the link to the HireVue through our recruiting software and at times, that email could be captured by your spam filters so, if you are interested in this position, please check your spam folder regularly. You can check out istmanagement.com for more info on us!

Requirements

High school diploma or equivalent (GED)
Professional appearance and demeanor
Keyboarding and Windows environment PC skills
Prior law firm experience
Customer service/retail/hospitality experience preferred
Excellent communication skills both verbal and written
Ability to effectively work individually or in a team environment
Competency in performing multiple functional tasks
Ability to meet employer's attendance policy
reliable transportation to and from work
Willingness to cross-train for other job functions
Ability to lift up to 50 lbs

Nice To Haves

Prior experience in reception services
Excellent customer service mindset
Clear communication abilities
Willing to train
Ready to grow in their professional office services career
Prior experience in a legal setting

Responsibilities

Providing daily Front Desk/Reception services and other office services support in a professional law firm setting
Greeting, welcoming and directing visitors appropriately
Maintain a safe and clean reception area by complying with procedures, rules and policies
Operate a telecommunication system by following instructions for office phone operation
Use Microsoft Office Word, Excel, and Powerpoint tools to create documents
Copy, scan and fax according to instructions and procedures
Sort and distribute incoming mail to client employees in a corporate setting as needed
Demonstrate strong communication, organizational, and customer service skills
Follow policies and confidentiality dictations to safeguard data and information
Prepare and setup conference rooms for meetings
Prepare coffee, assist with catering vendors to cater office events
Sort and file documents electronically
Other tasks as assigned to support client and site needs