Legal Practice Assistant (Float)- 3694663

AMS Staffing•Portland, OR

8d•Onsite

About The Position

The Legal Practice Assistant (Float) supports assigned attorneys across various practice groups as needed to cover overflow or absences and collaborates with the Legal Practice Assistant team. The role is onsite in Portland, Oregon, and requires excellent written, verbal, and interpersonal communication skills, punctuality, and consistent attendance. The position is permanent, with a stated salary range of $75,000–$95,000. A high school diploma is required; an associate’s or bachelor’s degree is preferred.

Requirements

High school diploma required.
At least 5 years of litigation legal assistant experience in a law firm required.
Notary certification or willingness to obtain certification required.
In-depth current knowledge of Oregon state and federal court rules and e-filing procedures.
Proficiency with Microsoft Office, Outlook, DocuSign, and Adobe Acrobat.
Experience with electronic timekeeping and billing systems.
Experience with remote access tunnels and ShareFile.
Experience with document management systems such as iManage and NetDocuments.
Experience with client management systems such as Interaction, Zoom, or MS Teams.
Experience with research tools such as PACER, SimpliFile, and internet search engines.
Experience with expense management software such as Chrome River or Concur.
Ability to conduct basic research using standard and electronic methods.
Ability to provide excellent customer service to internal and external clients.
Familiarity with court and procedural rules in the attorneys’ practice areas.
Familiarity with legal terminology.
Excellent written, verbal, and interpersonal communication skills.
Punctuality and consistent attendance.

Nice To Haves

Associate’s or bachelor’s degree preferred.
Experience in areas of law other than litigation is a plus.

Responsibilities

Format, draft, edit, and proofread documents, reports, pleadings, filings, and correspondence from draft through client- or court-ready final versions.
Review the Portland Office scheduling calendar daily.
Coordinate document production for court.
Coordinate legal work through word processing, editing, communications, and messenger services to ensure prompt production and accurate delivery of documents and meet deadlines.
Coordinate and supervise large mailings or deliveries to meet deadlines and requirements, including filings with state and federal courts and governmental agencies.
Depending on practice area, manage the docketing calendar and ensure adherence to deadlines.
Handle and promptly distribute incoming and outgoing mail and facsimiles, and date-stamp items as needed.
When requested, edit attorney time records through Firm systems and ensure accuracy of input.
Support billing by reviewing WIPS and final statements, flagging inaccuracies, and working with attorneys and Accounting to resolve them.
Assist attorneys with calendar management, including proactively coordinating commitments and deadlines using automated calendar management tools.
Promptly communicate scheduling conflicts to attorneys and clients.
Plan and coordinate travel arrangements.
Assist with coordination of large internal and external meetings, conferences, and events.
Develop an understanding of the Firm’s practice groups.
Maintain electronic and paper filing according to Firm standards.
Participate in maintaining the Firm’s CRM data in Interaction.
Prepare credit card vouchers, check requests, and other accounting forms.
Provide backup receptionist support, including answering and directing calls, forwarding messages, greeting and directing visitors when needed, and setting up and cleaning conference rooms when available.