Practice Assistant

Buchanan Ingersoll-Rooney•Miami, FL

22d•Hybrid

About The Position

Buchanan Ingersoll & Rooney is seeking a Legal Practice Assistant for its Miami office. The role supports several attorneys across multiple practice groups and includes data entry project work. The Firm operates on a hybrid schedule, with employees working in the office three days per week and remotely from home two days per week. The assistant prepares, proofreads, and formats legal and business documents; supports court and agency filings; manages attorney calendars, deadlines, and scheduling; and helps with client onboarding, matter files, travel, events, expenses, and billing. The role requires coordination with attorneys, practice assistants, paralegals, and business professionals, while maintaining confidentiality and meeting time-sensitive deadlines.

Requirements

At least 5 years of experience as a legal assistant.
High school diploma or equivalent.
Excellent oral, written, and interpersonal skills.
Strong proofreading and document preparation skills.
Strong attention to detail, initiative, and follow-through.
Positive, can-do, team-oriented attitude.
Ability to work efficiently and balance assignments and workflow from multiple busy attorneys while meeting time-sensitive deadlines.
Proficiency in MS Word, Outlook, Excel, and other computer and document management systems.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Create, proofread, and format correspondence, memoranda, agreements, pleadings, discovery, briefs, and other legal forms; may assist with drafting form pleadings and other documents.
File documents in federal and state courts and administrative agencies as needed for the relevant area of law.
Docket court deadlines and events, schedule depositions and conference calls or video conferences, and manage individual attorney calendars.
Run conflict checks, prepare engagement letters, and open new client matters in the onboarding system.
Organize and archive documents and emails in the document management system according to attorney naming protocols and Firm policies.
Maintain accurate and up-to-date electronic and physical files.
Perform data entry project work with attention to detail and accuracy.
Coordinate attorney travel arrangements through the corporate travel companion.
Support coordination of events, seminars, and conferences as needed.
Prepare and submit expense reports.
Assist with billing, attorneys’ time, and Proforma review.
Work independently and collaboratively with practice assistants, paralegals, and business professionals to support efficient case and matter management.
Coordinate with shared services groups for overflow of larger legal document projects.
Handle confidential client and Firm information professionally and discreetly.