Practice Assistant

Buchanan Ingersoll & Rooney PC•Miami, FL

22d•Hybrid

About The Position

Buchanan Ingersoll & Rooney is seeking a Legal Practice Assistant for its Miami office. The role supports several attorneys across multiple practice groups and includes data entry project work. The firm operates on a hybrid schedule, with employees working in the office three days per week and remotely from home two days per week. The Legal Practice Assistant prepares, proofreads, and formats legal and business documents; supports court filings, calendaring, matter onboarding, document management, travel, events, expenses, and billing; and works with attorneys, practice assistants, paralegals, and business professionals to manage cases and matters efficiently. The role requires discretion in handling confidential client and firm information and the ability to manage work for multiple busy attorneys under time-sensitive deadlines.

Requirements

At least 5 years of experience as a legal assistant.
High school diploma or equivalent required.
Excellent oral, written, and interpersonal skills.
Strong proofreading and document preparation skills.
Strong attention to detail, initiative, and follow-through.
Positive, can-do, team-oriented attitude.
Ability to work efficiently and balance assignments and workflow for multiple busy attorneys while meeting time-sensitive deadlines.
Proficiency in MS Word, Outlook, Excel, and other computer and document management systems.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Create, proofread, and format correspondence, memoranda, agreements, pleadings, discovery, briefs, and other legal forms under time-sensitive deadlines; assist with drafting form pleadings and other documents as needed.
File documents in federal and state courts and administrative agencies as needed for the relevant area of law.
Calendar and docket court deadlines and events; schedule depositions and conference calls or video conferences; manage individual attorney calendars.
Run conflict checks, prepare engagement letters, and open new client matters in the onboarding system.
Organize and archive documents and emails in the document management system according to attorney naming protocols and firm policies; maintain accurate electronic and physical files.
Perform data entry project work with attention to detail and accuracy.
Coordinate attorney travel through the corporate travel companion.
Support the coordination of events, seminars, and conferences as needed.
Prepare and submit expense reports.
Assist with billing, attorney time, and Proforma review.
Work independently and collaboratively with practice assistants, paralegals, and business professionals to ensure efficient management of cases and matters.
Build a working relationship with shared services groups to coordinate overflow of larger legal document projects.
Handle confidential client and firm information with professionalism and discretion.