Legal Operations Specialist
About The Position
Soapy Joe's is seeking a highly organized, proactive, and detail-oriented Legal Operations Specialist to join their team. This role offers a unique opportunity to be a foundational member of the legal function, working directly with the General Counsel on a broad range of legal, governance, compliance, employment, litigation, and operational matters. The ideal candidate enjoys problem-solving, process building, managing multiple priorities, and making a significant impact within the organization. This position is crucial for ensuring legal work is efficient, organized, and aligned with business objectives in a high-growth, multi-site company.
Requirements
- Minimum 5 years of experience in a legal operations, paralegal, legal specialist, or similar role.
- Experience supporting some combination of: Corporate law, Commercial contracting, Employment law, Litigation, Compliance, Real estate transactions, Legal operations.
- Strong organizational, analytical, and project-management skills.
- Excellent written and verbal communication skills.
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Nice To Haves
- In-house legal department experience.
- Paralegal Certificate, Bachelor's Degree, law degree, foreign law degree, or equivalent legal training.
- Experience supporting board governance, entity management, or corporate secretarial functions.
- Experience with legal billing systems, contract management software, or matter-management platforms.
- Experience managing outside counsel relationships and legal budgets.
Responsibilities
- Draft, revise, organize, and maintain legal documents including NDAs, vendor agreements, commercial contracts, policies, demand letters, and other business documents.
- Support contract administration, document management, and legal recordkeeping.
- Coordinate document collection, organization, and review for various legal matters.
- Maintain legal templates, trackers, and operational workflows.
- Assist with litigation, claims, and dispute-related matters.
- Track deadlines, maintain matter files, and organize legal correspondence.
- Coordinate with outside counsel, insurance providers, and internal stakeholders.
- Support document preservation, legal holds, and information requests.
- Assist with board and committee materials, corporate resolutions, annual filings, and governance-related documentation.
- Maintain corporate records, minute books, and entity-management files.
- Support governance compliance and reporting activities.
- Support employment-related legal matters including handbook updates, policy reviews, investigations, accommodation processes, and regulatory compliance initiatives.
- Assist with compliance audits and risk-management projects.
- Help monitor legal and regulatory developments impacting the business.
- Organize lease files, development documentation, diligence materials, and property-related records.
- Assist with title reports, surveys, term sheets, and construction-related documentation.
- Support matter management, legal intake, document management, and knowledge-management systems.
- Assist in managing outside counsel engagements, budgets, invoices, and reporting.
- Identify opportunities to streamline processes and improve efficiency.
- Support special projects and strategic initiatives led by the General Counsel.
Benefits
- Competitive hourly pay of $32–$45 per hour
- Opportunity to work directly with executive leadership
- Broad exposure across legal, HR, operations, finance, real estate, and compliance
- Career growth and development opportunities
- A collaborative and entrepreneurial culture
- The chance to make a visible impact on a rapidly growing company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
