V105 - Legal Office Administrator

Job Duck

2d • Remote

About The Position

Join Job Duck as a Legal Office Administrator and play a vital role in supporting a busy litigation team. This position ensures smooth operations by managing administrative tasks, coordinating schedules, and maintaining organized case files. You’ll handle document preparation, travel logistics, and billing coordination, allowing attorneys and paralegals to focus on legal strategy. If you thrive in a structured environment, value precision, and enjoy being the dependable backbone behind the scenes, this role offers an opportunity to make a meaningful impact every day.

Requirements

• Strong organizational and multitasking ability
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office Suite
• Ability to follow SOPs and structured processes
• Calm under pressure and emotionally steady
• Effective written and verbal communication
• Service-oriented mindset with a collaborative approach
• Confidentiality and discretion in handling sensitive information

Responsibilities

• Maintain strict confidentiality and adhere to firm policies and procedures
• Reserve conference rooms and vendor services as needed
• Coordinate calendars for depositions, hearings, and meetings
• Assist with court filing logistics and e-filing systems under supervision
• Organize and maintain electronic and physical case files
• Prepare, format, and proofread non-substantive litigation documents
• Communicate with internal departments to relay litigation needs
• Assist with billing coordination, expense tracking, and time-entry follow-ups
• Arrange travel accommodations and prepare itineraries
• Handle day-to-day administrative tasks to maintain workflow efficiency
• Provide direct secretarial support to litigation paralegals and case teams

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed