Legal Office Administrator

York Law Corporation•Sacramento, CA

9d•Onsite

About The Position

We are seeking a highly organized and proactive Legal Office Administrator to manage day-to-day operations and support HR functions in our law office. This role is essential to maintaining smooth office workflows, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires.

Requirements

Minimum 2 years of college, preference given to candidates with a BA or BS college degree.
At least 2 years' experience in a law office required (California-based and civil litigation is preferred).
Solid knowledge of legal case management systems and workflows.
Familiarity with HR software (recruitment, applicant tracking, time/attendance, LMS modules).
Skilled in Microsoft Office and HRIS/applicant tracking systems.
Strong communication, organization, and multitasking abilities.

Nice To Haves

Experienced with SHRM-based HR practices
Knowledgeable in legal terminology and civil litigation case management
Prior work experience as a legal secretary or paralegal in civil litigation
Works well independently and within teams in high-paced legal environments
Provides constructive feedback to enhance accountability and results
Promotes continuous improvement through strategic coaching

Responsibilities

Supports the BOM to oversee and manage law office vendor and building accounts, as well as relationships with vendors and service providers for both law office and building operations.
Supervise inventory levels and coordinate the procurement of office and building supplies.
Monitor and process accounts payable, ensuring accurate expense tracking.
Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals.
Generate and analyze reports regularly; monitor legal case flow to facilitate timely advancement and adherence to internal and statutory deadlines.
Manage calendars, including scheduling of firm-wide meetings, interviews, training sessions, deadline monitoring, and client appointments, while coordinating attorney availability and resource allocation.
Data hygiene: Check for missing fields or incorrect entries in case management and HR systems.
Maintain standard operating templates (letters, discovery responses, onboarding checklists).
Help enforce data governance practices (confidentiality, role-based access, and retention) across Ops/HR systems; support audit readiness.
Coordinate recruitment, including job postings, resume screening, applicant tracking, and onboarding.
Supports the BOM in assisting with time and attendance, payroll and benefits.
Maintain HR applicant tracking systems and ensure compliance with California employment laws.
Oversee onboarding, orientation, and documentation for new hires.
Administer employee time and attendance systems to support accurate record-keeping and compliance with relevant regulations.
Support BOM in the training and development programs to support continuous team upskilling and competency.
Draft and circulate internal memos (policy updates, events, compliance reminders).
Coordinate staff events, recognition programs, and morale initiatives.