Office Administrator

Trinity Partners•Greenville, SC

5d•Onsite

About The Position

We are a full-service commercial real estate firm headquartered in uptown Charlotte, with offices in Raleigh, Greenville, SC, Columbia, SC, and Atlanta, GA. Our team of real estate professionals with entrepreneurial spirit and deep roots works together to create success for our clients. Our Greenville office is searching for an Office Administrator to join our team in downtown Greenville. This is a full-time position in the office during regular business hours, Monday-Friday, 8:00 a.m. to 5:00 p.m.

Requirements

Bachelor’s degree, preferred.
Required: Two years minimum office administration experience, preferably in commercial real estate or a closely related field.
Required: Proficiency with Microsoft Office Excel, Word, and Outlook.
Positive, proactive, and “how can I help” attitude.
Exceptional professional verbal and written communication and interpersonal skills.
Excellent attention to detail and organizational skills.
Dependable and consistent in managing recurring tasks and responsibilities.
Ability to work independently and as part of a team.
Willingness to adapt and take on new challenges over time.

Nice To Haves

Ability to perform Notary duties is preferred.

Responsibilities

Take pride in the overall presentation and function of the office; greet guests, maintain, organize, and refresh shared spaces.
Interface with building management to obtain parking for new hires, validate guests’ parking, and activate employee access cards. Notify employees of building announcements. Submit work orders to building management for minor issues - temperature, restrooms, etc.
Maintain and restock office and kitchen supplies, including breakroom snacks, coffee, and paper products. Run and empty the dishwasher.
Coordinate catering for various departments as needed, including setup and cleanup. Reserve conference rooms as needed. Help with Zoom, Teams, and conference room hardware.
Prepare mail, bulk mailings, UPS, etc. Check mail, accept packages, and distribute. Screen phone calls and route calls to the appropriate party.
Maintain accounts for various company software sites like DocuSign, Adobe, etc. Ability to perform Notary duties is preferred.
Support team events, client appreciation efforts, and community outreach initiatives.
Assist the property management team as needed with various administrative tasks, including but not limited to access card requests, invoice processing, certificate of insurance tracking, tenant bill-backs, etc. Contact vendors for minor service needs.
Support the needs of all employees by providing premium customer service and positive resolutions.
Perform additional duties as assigned.