Legal Administrator

AAR•Wood Dale, IL

1d•$75,000 - $85,000•Onsite

About The Position

The Corporate Legal Administrator is responsible for maintaining and administering aspects of the Law Department. Area of responsibilities include: administrative and secretarial support to a companys legal department, which includes tasks like managing calendars, drafting correspondence, preparing legal documents, contract management, and organizing case files. They also assist with legal research, coordinate meetings, handle client communication, and help prepare for trials or other proceedings, ensuring the smooth and efficient operation of the Law Department. The Corporate Legal Administrator reports to the Senior Corporate Counsel and provides primary general support to the Senior Corporate Counsel and to the other members of the Legal Department, as needed.

Requirements

Strong organizational skills: The ability to manage multiple tasks and deadlines is crucial.
Attention to detail: Accuracy is vital for drafting documents and managing files.
Excellent written and verbal communication: This includes proficiency in grammar, spelling, and transcription. Discretion and professionalism: Handling sensitive information requires a high level of discretion.
Technical proficiency: Familiarity with legal software and standard office suites (like Microsoft Outlook) is essential.
Legal knowledge: A basic understanding of legal procedures is beneficial.
Collaboration: Ability to work effectively with attorneys, paralegals, and other staff.
Associate of Arts degree (A.A.) or Associates of Science degree (A.S.) from a college or university [Bachelor of Arts degree (B.A.) or Bachelor of Science degree (B.S.) preferred]; or 3-8 years related experience and or training; or equivalent combination of education and experience.
3-8 years of experience at a law firm or in-house law department, in-house law department experience preferred.
Notary public (or willingness to obtain).

Responsibilities

Assists the Legal Team with process of preparing, reviewing, revising, and analyzing commercial contracts and other legal agreements, including NDAs, in a timely fashion while accurately reflecting the business transaction and minimizing risk.
Liaises and coordinate with internal and external stakeholders in connection on all matters requiring corporate legal support.
Assists in the issuance and maintenance of legal hold notices, preparation of affidavits, and assists with discovery requests and other procedural aspects of litigation matters.
Manages document organization and supports contract management processes.
Provides administrative assistance, as needed, including answering phones, obtaining apostilles and notarized documents and any other task as warranted.
Active utilizer of matter management and contract management software, including some administrative functions such as scanning, field population, date monitoring, report construction-generation, etc.
Takes on additional tasks, special projects, and other related duties and/or direction as assigned and work collaboratively with all team members at all levels in the organization.