V105C - Remote Legal Files Coordinator
About The Position
Job Duck is hiring a Remote Legal Files Coordinator to support a growing legal practice. The role helps legal matters progress through accurate document preparation, organized client files, document requirement monitoring, and consistent client communication. The coordinator drafts legal plans, correspondence, and supporting documents; maintains case notes and records; follows up on missing information; confirms appointments; and provides an end-of-day report covering progress and outstanding matters. The position suits a proactive, detail-oriented professional who communicates clearly, manages time effectively, and takes ownership of assigned work.
Requirements
- At least 1 year of experience as a legal assistant.
- Experience drafting legal documents and plans.
- English proficiency with excellent written and verbal communication skills.
- Ability to conduct client-related calls.
- Document checklist management skills.
- Case note preparation and maintenance skills.
- Client follow-up and appointment confirmation skills.
- Administrative support skills.
- End-of-day reporting skills.
- Excellent organization and attention to detail.
- Strong time management and prioritization.
- A proactive and self-motivated approach.
- A resourceful and solution-oriented mindset.
- Ability to identify missing information and follow up appropriately.
- Ability to manage multiple matters and deadlines.
- Professional telephone etiquette.
- Accuracy when handling confidential legal information.
- Ability to work independently and take ownership of assigned tasks.
- Familiarity with legal CRM software and Microsoft Office.
Nice To Haves
- Experience using WealthCounsel.
Responsibilities
- Provide ongoing administrative support based on the legal team's needs and priorities.
- Prepare and maintain accurate case notes and supporting documentation.
- Promptly communicate potential delays, missing documents, and unresolved matters.
- Protect confidential client and case information while maintaining accurate records.
- Prepare and submit an end-of-day report outlining completed tasks, case progress, outstanding items, and matters requiring additional attention or follow-up.
- Manage an expected daily call volume of approximately 16 to 30 calls.
- Conduct client follow-ups and appointment confirmations by telephone.
- Organize, update, and maintain client files and legal records.
- Identify missing information and proactively follow up with clients to support timely case progression.
- Ensure required client documentation is collected, completed correctly, and organized appropriately.
- Maintain and monitor document checklists for each client.
- Draft legal plans, correspondence, and supporting documents accurately and with close attention to detail.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
