Legal Department Assistant, OCLO

CAA Club Group•Los Angeles, CA

23d•$25 - $34•Hybrid

About The Position

Creative Artists Agency (CAA) is seeking a Department Assistant to join its legal team in Los Angeles. This role supports a team of Executives within the Office of the Chief Legal Officer. The position is hybrid, requiring onsite presence four days a week or more, as mandated by the business. CAA is a leading entertainment and sports agency with global expertise in various sectors including filmed and live entertainment, digital media, publishing, sponsorship sales, and more. Founded in 1975, CAA is headquartered in Los Angeles with offices worldwide.

Requirements

5+ years of general office experience.
Bachelor's Degree preferred.
Strong Microsoft Office, specifically Word, Excel and PowerPoint.
Professional demeanor, good judgment, ability to problem solve and superior organizational skills.
Strong written and verbal communication skills.
Strong prioritization ability and MS Outlook calendaring skills.
Proficient in Microsoft Office and other similar office applications, including Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), NetDocuments.
Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.

Nice To Haves

Reception experience a plus.

Responsibilities

Performs administrative and office support activities for executives on the legal team.
Routes incoming calls to the appropriate personnel and tracks for follow-up.
Manages calendars for all assigned executives, including setting up meetings and reserving conference rooms.
Manages the expenses process for all assigned executives.
Receives and directs visitors.
Maintains department and vacation/sick calendar and contact lists.
Coordinates travel itineraries and submits monthly expense reports.