Legal Assistant (Litigation Department)

Fasken•Calgary, AB

7d•Hybrid

About The Position

Fasken is seeking a dynamic and experienced senior-level Legal Assistant for their Litigation Department in Calgary, AB. The successful candidate will have a minimum of ten (10+) years of experience in Litigation and Dispute Resolution and will independently manage the daily activities of their lawyers. The role requires a strong work ethic, collaboration, professionalism, adaptability, and a positive attitude. Fasken is a leading international business law and litigation firm committed to diversity, inclusion, and providing a welcoming, supportive, entrepreneurial, and innovative work environment.

Requirements

Completion of a Legal Assistant diploma is a requirement; however, an equivalent combination of education, lived experience, and professional expertise will also be considered.
Minimum 10 years of experience as a Legal Assistant, with a focus in Commercial Litigation (medium to large firm experience preferred).
In-depth understanding of business and legal terminology.
Solid computer and typing skills; proficiency in Microsoft 365, Excel, Power Point, Adobe Pro, digital dictation, iManage, etc.
Ability to work efficiently under pressure and collaborate within a fast‑paced team environment.
Exceptional attention to detail, organizational skills, and ability to manage competing priorities.
Strong client service approach – ready, willing, and able to put clients first and exceed their expectations.
Strong interpersonal skills and ability to build harmonious working relationships.
Self-starter who values working in a collaborative team-based environment.
Exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Agility and willingness to learn and utilise new technology.
Adaptable to changing priorities in a fast-paced environment.
Organized and maintaining accuracy with a high attention to detail.
Strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
Treating sensitive and confidential matters with discretion and diplomacy at all times.

Nice To Haves

Experience in dispute resolution, injunctions and class actions is considered an asset.
Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.

Responsibilities

Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Manage multiple calendars, including scheduling meetings, court appearances, and arbitration hearings, while tracking all related deadlines.
Communicate professionally with clients, opposing counsel, courts, and other external parties.
Review legal documents for accuracy and completeness.
Use legal software and tools for case management, e-discovery, and document automation.
Provide administrative support during court proceedings and client meetings, including preparation, coordination and follow-up.
Collaborate with legal professionals and other assistants to meet deadlines and adapt to shifting priorities.
Ensure compliance with legal standards and ethical guidelines.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
Transcribing digital dictation, as required by lawyer’s practice.
Assist with monthly billing processes, including entering time dockets, preparing draft bills, and liaising with accounting as required.
Supporting administrative and logistic needs for small client events, promotional items and gifts, event tickets, or internal lunches and dinners.
Ensuring all physical and electronic filing is organized and up to date on a regular basis.
Support onboarding of new matters, including conflict checks and engagement letter preparation.
Delegating tasks to, and coordinating with, other administrative departments.
Providing backup coverage in the absence of other assistants.
Other duties, as assigned, such as reception coverage from time to time.