Legal Clerk - Incoming Mail Processor

Wintersteen Casarez•Sacramento, CA

2d•Onsite

About The Position

Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm that cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents. We are seeking a highly organized and client-focused individual to join our team as a Legal Clerk who will be processing incoming mail. This role plays a crucial part in ensuring the efficient handling of incoming mail. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Requirements

High school diploma or equivalent.
Proven experience in a receptionist or administrative role.
Strong communication and interpersonal skills.
Proficient in Adobe and Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to handle multiple tasks simultaneously.
Exceptional customer service skills.
Strong organizational and time-management abilities.
Attention to detail and accuracy in handling mail.
Ability to work independently and collaboratively as part of a team.
Professional appearance and conduct.

Responsibilities

Receive and sort incoming mails and packages.
Scan mail to the relevant case files or individuals in a timely manner.
Identify and extract relevant information from incoming mail for inclusion in the firm's calendar.
Coordinate with relevant departments to ensure timely updates to the calendar.
Maintain accurate records of incoming and outgoing mail.
Process new case files and documents through our document software, ensuring accuracy and completeness.
Collaborate with legal team members to ensure timely and efficient document management.
Relay messages and provide information to employees as needed.
Respond to inquiries in a professional and courteous manner.
Provide general administrative support, such as data entry and filing.
Assist with scheduling and coordinating meetings.
Operate and maintain mail processing equipment for efficient handling of incoming mail.
Troubleshoot minor equipment issues and coordinate repairs as needed.
Assist in the coordination of outgoing mail occasionally.