Legal Clerk IV - SR-16

County of Hawai`i•Future vacancies with immediate vacancies in Kailua-Kona, HI

52d•Onsite

About The Position

Supervises and participates in the legal clerical and office services functions of a legal section and typically performs the most difficult assignments pertinent thereto; and performs other related duties as required. There are two (2) immediate full-time vacancies with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school.
Four (4) years of progressively responsible legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents.
Demonstrated supervisory aptitude.
Possession of a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at time of filing, as applicable to the position.
Knowledge of legal terminology.
Knowledge of form, content, and use of legal documents.
Knowledge of legal process, procedures, and precedents.
Knowledge of the various types of court actions and associated processes.
Knowledge of filing systems of legal records.
Knowledge of computer-based information systems.
Knowledge of grammar, spelling, and word usage.
Knowledge of law office practices and procedures.
Ability to supervise the work of subordinates engaged in legal clerical activities.
Ability to locate and abstract data from legal files and records.
Ability to establish systems of legal records.
Ability to train subordinates in the use of computer equipment and in carrying out work processes.
Ability to work within constant time constraints and deadlines.
Ability to prepare reports.
Ability to prepare and type or keyboard documents, standard forms needed for specific legal actions, and other materials accurately.
Ability to take and transcribe notes accurately.
Ability to deal effectively with employees, attorneys, court personnel, and the public.

Nice To Haves

Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience.
An Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).

Responsibilities

Supervises and participates in providing a variety of legal clerical work in support of staff attorneys.
Supervises the maintenance of case files and systems of legal records.
Coordinates work of section with court personnel, other sections, and with other agencies.
Determines work priorities and reassigns work to meet schedules, deadlines, or changing work requirements.
Assigns legal clerk to assist attorneys.
Prepares weekly schedule for staff attorneys for court appearances in Hilo and rural district courts.
Prepares calendar of trial cases.
Researches files and references to locate or abstract information needed for use in court by staff attorneys.
Supervises and participates in inputting, updating, and retrieving information from case files, records, and computer-based information systems.
Assists in establishing standard operating procedures and in developing new forms as required.
Participates in drafting manuals and references on work methods and procedures.
Provides orientation and training to subordinates and to new staff members.
Participates in recommending personnel actions.
Handles complaints referred by subordinates.
Compiles and prepares periodic workload and status reports.
May take and transcribe dictation.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program
Public Service Loan Forgiveness (PSLF) Program
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.